Grants Management Officer

Experience and technical competencies:

To be successful in this role, you must have at least 2 years of grants management experience with an international NGO. Moreover, we also expect the following. 

Required 

• Bachelor’s degree in International relations, Project management, Business administration, or related field. 
  

• Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, UN agencies, SIDA, CDCS, AfD. 
  

• Experience maintaining grants management systems and trackers (e.g., Dynamics or similar ERP systems) 
  

• Experience supporting donor reporting processes, including reviewing narrative and financial reports 
  

• Demonstrated experience tracking instalments, budgets, and key grant milestones 
  

• Good working knowledge of Excel (basic formulas, filtering, sorting, simple tracking tools) 
  

• Proficiency in Microsoft Office (Word, PowerPoint, Outlook) 
  

Grants management and compliance  

• Ensure accurate, timely, and complete updates of the grants management system (Dynamics), including compliance documentation, uploads, tracking fields, and data extraction.
  

• Maintain and regularly update the Grants Tracker, ensuring accuracy of portfolio overviews, pipeline status, modifications, instalments, reporting deadlines, and donor-specific rules and requirements. 
  

• Ensure country office compliance with DRC’s Grants Management Guidelines. 
  

Donor compliance 

• Provide structured support to programme teams on donor rules and regulations and ensure key compliance requirements are reflected in implementation tools.
  

• Provide support to program team on operational compliance of grants with guidelines and donor regulations in the areas of finance, logistics, procurement, and human resources.
  

• Review draft donor reports for compliance, consistency, and alignment with contractual obligations. 
  

Programme development 

• Coordinate with program and support functions for the development and regular follow up of responsibility matrix, outlining key tasks, their deadlines and responsibilities for pre-award deliverables; CN and proposals. 
  

• Support the Grants Team in compiling lessons learnt from previous programs, conducting analysis of the secondary data for context analysis and drafting generic sections 
  

Knowledge Management and Internal Coordination  

• Ensure the integrity, structure, and accessibility of grants-related documentation on sharePoint, including access management, uploads, version control, and timely document sharing with relevant stakeholders.
  

• Liaise with finance colleagues on budget follow-up and expenditure levels of active grants. 
  

• Facilitate inductions of new colleagues on grants systems, donor rules, Dynamics, SharePoint structure, and internal processes.