Grants Management Coordinator

About you 

To be successful in this role, you are expected to have at least 4 years of grants management experience with an international NGO, with at least 2 years in a coordination role.  

Moreover, we also expect the following.

Required

• minimum of a Bachelor’s degree in Development Studies, Quantitative Economics, Business Statistics,  Management, or other relevant fields. A Master’s degree in a relevant field is an added advantageA 
  
• Knowledge of donor rules, regulations, and procedures of donors, including but not limited to US and European donors, EU funding mechanisms, UN agencies, and foundations. 
  
• Proven experience in successfully submitting reporting packages. 
  
• Proven experience in capacity building and training of national staff and partners. 
  
• Full professional proficiency in English with the capacity to produce well-written products for formal reporting and communication. 
  

Grants management and compliance 

• Develop and maintain up-to-date and in-depth knowledge of donors, government policies and DRC policies, assess and build the country office’s capacities to comply with donors’ and DRC's grant management guidelines.  
  

• Update, streamline, and disseminate grants management tools and resources, and ensure country office compliance with grants management system (GMS) on Dynamics and trackers. 
  

• Along with Project Managers, ensure all the grants’ related information is well organized, updated and follows a clear filing structure on SharePoint. 
  

• Actively participate in monthly Project Management Meetings of on-going projects and disseminate grants management resources and updates to the team.  
  

Project Cycle Management 

• Support the country office in preparing, facilitating, and following up on grant kickoff, review, and closing meetings , as well as in drafting, finalizing, and sharing a minimum set of documents required for grant meetings.  
  

• Support in ensuring that project teams meet standards for project cycle management, including supporting with training and capacity support to programme teams to ensure the successful implementation of all activities 
  

• Keep the Programme Development and Quality Manager informed of any projected inability to meet contractual obligations, report submission, and spend rates/significant budget variances. Be able to actively mitigate risks through proposing remedial solutions. 
  

 Reporting 

• Lead donor reporting processes by coordinating, compiling inputs from the programme and MEAL team, providing quality review and feedback to ensure the development of high-quality narrative and results reports, and timely submissions.  
  

• Keep a regular update of DRC’s reporting timelines as per the grants tracker and share with teams.  
  

• Support the Programme Quality Assurance unit in conceptualizing and facilitating the implementation of programme quality tools developed, including reporting schedules. 
  

Partnership management: 

• Facilitate partner assessment process and draft, finalise, and share a minimum set of documents for successful partnership management. 
  
• Support the Partnership Specialist in drafting and finalising partnership agreements. 
  
• Supporting the programme and support team in partner capacity building. 
  

Other 

• Prepare necessary documentation, such as presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes 
  
• Contribute and lead on communications tasks, as appropriate. 
  
• Liaise with finance colleagues on budget follow-up and expenditure levels of running grants, and support with preparation for scheduled audits.