Grant Accountant at World Vision

Job Description

World Vision Uganda (WVU) is a Christian relief, development and advocacy non-government organisation dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in 43 districts and have 48 Area Programmes implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with these beneficiaries. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Due to expansion in scope of our programmes, we are now seeking for a qualified and passionate individual willing to share in our vision and join the team in the following role.

Position: Grant Accountant
Report to: Programmes Manager
Location: Gulu District
Advert Start Date: 30th August 2023
Advert End Date: 5th September 2023

Purpose of the position:
To work closely with Senior Grants Finance Officer to ensure budget monitoring and accurate and timely preparation of monthly financial reports.

This position will primarily focus on WFP and other multilateral grants and assist with budget development & controls as well as reporting to donors& external stakeholders where applicable.
The position holder plays a key role in generation of donor financial reports per donor templates. Job holder is also expected to adhere to World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Key Outputs/Responsibilities.
Financial reporting
• Prepare and submit timely, accurate and complete grants financial reports to internal and external users/donors.
• Prepare analysis of grant expenditure for management action to help in monitoring the burn rate of various grants.
• Ensure grants/projects reports are discussed with the project team within the required time schedule.
• Ensure that projects annual budgets are posted in SUN6 for grants handled
• Work on other assignments as may be assignee by the Snr Grants Finance Officer, Manger and FAM from time to time
• Load grants reports in FFR database
• Review and where necessary provide appropriate expense codes for accurate posting of expenses.
• Support and participate in year- end processes
• Attend program technical meetings and give feedback and updates on financial aspect of the assigned grants/Projects.

Risk Management:
• Take lead in Grants/project donor spot checks
• Coordinate Grants/Projects external Audits
• Ensure any Audit recommendation affecting area of responsibility are cleared within 90days after issuance of audit report (both internal & external)
• Play active role in maintenance of internal controls by ensuring laid down procedures are followed and Zero tolerance to Fraud is adhered to.
• Ensure all financial documents are filed and files are available for audit. This would include financial records and contract agreements.
• Work with auditors to retrieve the sampled documents from files.
• Assists auditors to receive required information from other departments, for example Supply Chain department, P&C and Finance Office during audit.
• Contribute to acceptable and timely audit reports through provision of required feedbacks during the audit processes.
• Ensure all copies of final signed Grant agreements documents between WVU donors and sub- recipients are available on file.
• Ensure good storage of financial reports and records in line with the World Vision Uganda and donor requirements

Budget Monitoring & funds monitoring
• Ensure high quality standards are maintained in our budget development (proposal, grant and matches) in co-ordination with program personnel. Work closely with Snr Grants Finance Officer to prepare quality grants budgets
• Assist Program in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the program matches to the budget
• Monitor and review activities to ensure that only budgeted costs have been incurred
• Monitor Project expenses against the approved budget
• Reconcile LDRs with payroll for the project staff under grants
• Ensure donor regulations are adhered to for the assigned projects
• Support and coordinate grants end closure processes
• Ensure strict adherence to the approved budgets
• Monitor and review any Sub-Recipient activities to ensure that only budgeted costs have been incurred
• Ensure funds are available for smooth running of program activities
• Follow up with Senior Grant Finance Officer to ensure support ensure obligated funds are duly committed on PBAS by Support Offices
• Prepare and submit accurate funding requests to donors on a timely basis.
• Ensure grants activities strictly stick to approved budgets with no cost overruns.

Reimbursable grants
• Ensure that WFP Funds are liquidated on time to avoid blockage where applicable.
• Ensure reimbursable invoices are prepared based on the donor requirements and submitted on time where applicable.
• Work with the Snr Grants Finance Officer and SFAIRO to follow up on pending reimbursements from donors including tracking.
• Ensure Funds received are correctly recorded and booked in the system
• Ensure WFP reimbursements are SAed to SOs and tracking of invoices and booking of pending invoices.

Qualifications: Education/Knowledge/Technical Skills and Experience.
• Bachelor’s Degree in Accounting/ Commerce/Finance
• Must have CPA (U) or ACCA Section 2 (or must work towards attaining)
• 3 years’ experience in Finance and grants management
• Should be Computer Literate with a sound knowledge of office suites and experience working with excel Good planning and organizational skills
• Should demonstrate experience working with computerized accounting system and especially Sun System Willing to occasionally travel to the field locations.
• G2G Certification