Finance Trainee

Qualifications

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  A bachelor’s degree in commerce, Business Administration, Financial Management or Accounting from a recognised university. 
  

   Essential experience

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  At least one year of relevant work experience in a reputable organisation. 
  

1. Examination of payment requests

Examine payments requests and other financial transactions for approval and   ensure there are adequate supporting documentation in accordance with LFPM, donor guidelines and national laws

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  Checks the arithmetic and coding accuracy, completeness, consistency of support documents and compliance with tax regulations and other guidelines of payment vouchers, staff, accountability, etc.
  
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  Prepares, update the relevant records, ensure approvals and issue cheques.
  
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  Issues cash as approved and update cash position
  

2. Financial record keeping

Maintain accurate up to date financial records

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  Inputs payments, receipts, and staff accountabilities in the accounting system
  
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  Receives and record all funds received directly and monitor the web for any direct credits
  
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  Reviews, attach receipt, stamp and file all vouchers and JVs
  

3. Support the development of unit budgets

Support in the development of the unit (s) annual budgets in line with AAIU policies, guidelines, donor requirements   

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  Supports the preparation of financial costing of activities and forecasting for annual budget
  
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  Provides technical support and explain, guide budget holders in the application of budget guidelines to their annual budgeting process
  
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  Checks unit partner budgets for accuracy, completeness and compliance with guidelines
  
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  Reviews the LFPM and the donor and budget guidelines and provide/ document guidance
  

4. Reconciliation of financial records

Analyze, monitor and reconcile financial records, in line with AAIU policies, International Accounting Standards, statutory requirements and best practice

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  Receives and files al monthly Bank statements, perform reconciliation and produce bank reconciliation statements
  
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  Makes reference to vouchers and JVs and reconcile all SUN debtor, creditor and control accounts
  
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  Generates reports on relevant codes and share with staff, line manager and recommend corrective action.
  
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  Responds to staff queries on the report
  
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  Performs cash counts, reports, requests and withdraws bank cash and carry out cheques-banking