Finance Officer
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Job summary
The Women Human Rights Defenders Network Uganda (WHRDNU) is dedicated to supporting and empowering women human rights defenders across Uganda. WHRDNU is desirous to recruit an experienced and talented individual for the position of Finance Officer. This is a senior position that requires someone with experience in NGO finance, wit focus on detail, a supervisory role, procurement, able to multitask, and able to manage the pressure that comes with a dynamic portfolio. The Women Human Rights Defenders Network Uganda (WHRDN-U) is a nationwide membership organization of diverse women human rights defenders (WHRDs), organizations, and individuals. We currently represent over 148 WHRDs from diverse social movements in Uganda, promoting the rights of women defenders to a safe and secure work environment with a vision of having a society where fundamental human rights are upheld and respected. We exist to promote a feminist, holistic approach integrating a gender perspective as a framework for protecting WHRDs; We aim to provide WHRDs with access to gender sensitive and timely protection and empowerment resources, tools to combat gender-based and other forms of violence connected to their work. WHRDN-U is hereby seeking to recruit competent and vibrant Ugandans to fill the following positions.
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
5 years
Job descriptions & requirements
Location: Kampala, Uganda
Reporting To: Executive Director, Women Human Rights Defenders Network Uganda
Contract Duration: 1-year fixed term contract wit 3-months probationary period; after renewable every year with possible extension dependent on availability of funds and performance (full-time)
Background:
The Women Human Rights Defenders Network Uganda (WHRDNU) is dedicated to supporting and empowering women human rights defenders across Uganda. WHRDNU is desirous to recruit an experienced and talented individual for the position of Finance Officer. This is a senior position that requires someone with experience in NGO finance, wit focus on detail, a supervisory role, procurement, able to multitask, and able to manage the pressure that comes with a dynamic portfolio. The Women Human Rights Defenders Network Uganda (WHRDN-U) is a nationwide membership organization of diverse women human rights defenders (WHRDs), organizations, and individuals. We currently represent over 148 WHRDs from diverse social movements in Uganda, promoting the rights of women defenders to a safe and secure work environment with a vision of having a society where fundamental human rights are upheld and respected. We exist to promote a feminist, holistic approach integrating a gender perspective as a framework for protecting WHRDs; We aim to provide WHRDs with access to gender sensitive and timely protection and empowerment resources, tools to combat gender-based and other forms of violence connected to their work. WHRDN-U is hereby seeking to recruit competent and vibrant Ugandans to fill the following positions.
A. Accounts: Provide support to the Finance and Administration Department as follows:
1. Post day-to-day financial transactions and JVs in the quick-books-on-line accounting system;
2. Verify payments to suppliers and submit them to the supervisor for approval;
3. Prepare payroll for the organization and ensure that staff advances are considered.
4. Prepare and file returns for all statutory (PAYE and NSSF, etc.) and ensure compliance with deadlines;
5. Post general ledger transactions and reconcile cash receipt book, post internal revenue, donations, and proceeds from fixed assets disposals; Perform monthly bank reconciliations of the organization.
6. Carry out proper and systematic filling of all payment vouchers relating to payroll transactions and other sensitive records, specifically PAYE and NSSF, with their supporting documents.
7. Ensure confidentiality is maintained;
8. Support the budget process formulation while developing project proposals for donors.
9. Follow-up accountabilities on all funds disbursed to staff to ensure timely liquidation of cash advances and submit a monthly report on defaulting transactions to the supervisor;
10. Support internal and external audits.
11. Prepare monthly, quarterly, and annual financial reports and any other financial reports that may be required by management and donors; Reconcile programme advances and raise necessary journal vouchers;
12. Check petty cash payment vouchers and post them to the QuickBooks online-accounting system;
13. Prepare payment vouchers and write transfers for necessary approval and authorization;
14. Carry out proper and systematic donor-based filling of all payment vouchers with their supporting documents; and
B. Human Resource Management: Provide support to the Finance and Administration Department as follows:
1. In consultation with the Executive Director, maintain and coordinate an accurate and updated personnel information system;
2. Assist in briefing personnel and vendors on general administrative matters, provide advice, and arrange administrative support as may be required;
3. Provide general secretarial and administrative assistance when requested.
C. Procurement: Provide support to the Finance and Administration Department as follows:
1. Raise and receive purchase requisition forms for finance or from the programme department, respectively, and process them;
2. Obtain quotations from the approved list of suppliers for any goods or services, evaluate and forward them to the supervisor/Procurement Committee for evaluation and recommendations;
D. Stores management: Provide support to the Finance and Administration Department as follows:
1. Oversee that inventory cards are maintained and regularly updated with inventory inwards and outwards.
2. Determine the appropriate quantity of inventory that should be held at any one time to avoid stockouts.
E. Property management: Provide support to the Finance and Administration Department as follows:
1. Maintain a complete register of all assets of the organization;
2. Ensure that all organizational property is engraved.
3. Ensure that all organization property is insured and arrange for the physical security of the property;
SPECIFICATION
Education Essential Desirable
- Bachelor's University Degree in Finance/Accounting and at least 5 years’experience in a comparable position, preferably in an NGO in the field of development cooperation.
Completed Level of ACCA, CPA, ACIS, CPE, or equivalent.
Experience Essential Desirable
- Five (5) years’ work experience in a similar position.
- Office management experience, including responsibility for staffing, admin/finance issues, and relationships with donors.
Five-year experience in financial management from a reputable organization.
Personal Qualities Essential
1. Articulate and confident communicator
2. Problem-solving attitude
3. Respectful approach to human interactions
4. Sense of humour
Desirable
• Teamwork
• Meeting deadlines
• Time keeping
• Accuracy
Application Process and How to Apply:
Interested candidates should submit their CV and a cover letter detailing their qualifications and experience.
Location
The position will be held in Kampala, Uganda, with some travel within the country. Applicants should send a one-page letter of Motivation-explaining how they meet the qualifications and outlining why they want to work for WHRDN-U. CV, and contacts of three referees ( Two of these must have supervised you directly, either currently or recently in executing the above duties ), to info@whrdnuganda.org (No phone calls, please) to Women Human Rights Defenders Network Uganda (WHRDN-U) not later than 11th March 2026 at Midnight, addressed to the Executive Director.
ONLY shortlisted candidates shall be contacted. Do not send scanned copies of certificates. Please specify the position in the subject line of your email.
For more information, please visit www.whrdnuganda.org
NOTE: ONLY FEMALE CANDIDATES ARE PREFERRED FOR THE POSITION.
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