Finance and Accounting Manager

Accounting

• Maintain the chart of accounts and chart of accounts definitions, and accounting policies. Contribute to the continuous improvements of the accounting team. 
• Ensure the completeness of inter-company transactions and balances across the group structure.
• Ensure (drive the discipline) that the memo quality of the transactions posted is as per the memo quality guidelines and transactions are posted in the correct chart of accounts as per the chart of accounts definitions and other details such as classes, locations etc. are accurate, done timely and complete.
• Drive compliance of weekly deliverables (including reports and reconciliations) of accounts assistants by reviewing and signing off their work and providing feedback and guidance as needed.
• Completing journal entries and overall responsibility for GL accounting, including but not limited to prepayments, accruals and provisions etc.

Stock 

• Develop and manage the month-end stock count schedule and ensure adherence to the company’s stock count policies and procedures. This should be for all stock, including grain, agro-inputs, fuel and other stock items (e.g. silo bags, lubes etc.)
• Ensure the utilization of standardized template tools for the counts and reconciliations by the team.
• Investigate and resolve any discrepancies with the grain-handling and stores team identified during the counts and prepare stock count results to report to management. 

Month-end closure 

• Develop, maintain, update, and manage the month-end closing calendar and checklist, ensuring that all tasks are completed on time and a completed checklist is included in the key account file.
• Supervise the preparation and posting of month-end journal entries, including accruals, prepayment amortization, depreciation etc.
• Ensure that all balance sheet accounts are reconciled, and discrepancies are resolved promptly
• Ensure that intercompany transactions and eliminations are accurately recorded and reconciled.
• Ensure that the payroll journal has been posted

Reporting 

• Produce accurate, complete and timely monthly key accounts and support the controller towards the presentation to stakeholders and management of all related concerns.
• Support the group consolidation of financial statements by producing accurate, complete and timely entity financial statements.

Fixed Assets management

• Ensure accuracy and completeness of the fixed assets register by conducting regular fixed assets verification exercises
• Review the computation and posting of depreciation on a monthly basis to ensure accuracy and compliance to the fixed assets and capitalization policy.
• Maintain a fixed assets movement schedule and ensure that this reconciles to the trial balance figures on a quarterly basis and at the end of the year.
• Drive compliance of the fixed assets and capitalization policy as part of the overall accounting policy.

Year end financial statements audit

• Coordinate and manage the preparation and submission of financial statements for external audits
• Serve as the primary liaison with external auditors to facilitate the audit process
• Ensure all audit requests are addressed promptly and accurately

Internal Controls and Compliance:

• Develop and implement robust internal control systems to safeguard the organization’s assets.
• Ensure compliance with financial policies, procedures, and regulatory requirements.

Leadership and supervision

• Provide effective leadership, direction, and guidance to the finance team.
• Set clear performance expectations and goals for team members and conduct regular performance evaluations.
• Mentor and develop team members, fostering a positive and growth-oriented work environment.

• Ensure optimal staffing levels and facilitate training and professional development opportunities for the team

Other

• Other tasks as may be required from time to time to support the Controller