Facility Manager

Location: EMERGENCY Children Surgical Hospital – Entebbe, Uganda

Department: Facility & Logistics Department

Reports to: Hospital Director / Country Director

Type of Contract: Fixed Term Contract with possibility of renewal

PROFILE OF THE ORGANIZATION

EMERGENCY is an independent Italian organization established in 1994 to provide high-quality, free medical and surgical care to victims of war, landmines and poverty. It promotes a culture of peace, solidarity and respect for human rights. Since April 2021, in partnership with the Uganda Ministry of Health, EMERGENCY has been running the Children’s Surgical Hospital in Entebbe, a specialized pediatric surgical center offering high-quality healthcare services completely free of charge.

KEY RESPONSIBILITIES

The Facility Manager is responsible for, but not limited to:

• Planning, organizing and supervising all facility management, logistics and technical activities within the Hospital and related compounds;

• Coordinating and monitoring maintenance activities related to construction, energy systems, HVAC, water and sanitary systems, IT infrastructure, cold chain systems, laundry services and medical gas generation and distribution systems;

• Ensuring proper management of medical, hazardous and general waste systems according to organizational standards and safety regulations;

• Ensuring implementation and compliance with Security Policies and internal procedures established by HQ;

• Preparing, updating and monitoring Action Plans related to facility and operational management activities;

• Ensuring compliance with internal regulations and donor requirements, in coordination with the Grants Department and field Administration;

• Planning and supervising new technical works, infrastructure adaptations and expansion projects according to operational needs;

• Participating in the preparation and monitoring of budgets related to technical, logistics and facility management activities;

• Supervising procurement processes for technical, pharmaceutical/biomedical products, materials and consumables, ensuring proper documentation and compliance with procedures;

• Coordinating shipment plans, liaising with freight forwarders and supporting customs clearance and transport documentation processes;

• Supervising and ensuring proper management of all project warehouses and storage facilities, excluding the Hospital Pharmacy;

• Monitoring inventory activities, logistics indicators and warehouse reporting systems;

• Supervising the management and maintenance of infrastructure, vehicles, technical equipment and IT systems;

• Ensuring proper management and maintenance of EMERGENCY’s vehicle fleet;

• Developing and monitoring data management systems related to maintenance, consumption, inventory and operational indicators;

• Producing regular reports on facility and hospital management activities and proposing technical and organizational improvements;

• Coordinating and supervising non-medical staff, ensuring effective workload planning and operational priorities;

• Supporting recruitment, onboarding, training, performance evaluations and professional development of staff under direct supervision;

• Identifying and supporting staff with leadership potential to strengthen long-term operational capacity;

• Collaborating closely with the Medical Coordinator, Hospital Director, Field HR Manager and Heads of Departments to ensure smooth hospital operations;

• Participating in internal and external meetings and maintaining effective relationships with relevant stakeholders and service providers.

REQUIRED QUALIFICATIONS AND EXPERIENCE

• Degree in Engineering, Facility Management, Logistics, Technical Sciences or related field;

• Minimum 5 years of experience in facility management, hospital operations or similar roles;

• Previous experience with NGOs, hospitals or humanitarian settings is highly desirable;

• Strong knowledge of infrastructure systems, maintenance management and technical operations;

• Experience in team supervision and coordination of multidisciplinary teams;

• Strong organizational, problem-solving and leadership skills;

• Excellent communication and interpersonal skills;

• Good computer skills, including Microsoft Office applications;

• Good command of written and spoken English;

• Professional integrity and ability to work effectively in a multicultural environment.

HOW TO APPLY

If you meet the above requirements and are interested, you can submit your application in one PDF including detailed Curriculum Vitae, cover letter, academic and professional papers and names of 3 work related Referees with their Email/ daytime telephone contacts. Submission can be done personally to EMERGENCY’s office at Plot 120-122 Bishop Dunstan Nsubuga Road – Entebbe, by email to recruitment.uganda@emergency.it or via LinkedIn

Deadline is 15 st June 2026. 

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