EFM – Political/Economic Office Management Assistant at U.S. Embassy in Uganda

Job Description

Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Political/Economic Management Assistant.

The work schedule for this position is: Full time, 40 hours per week.

Start date: Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties: The Political/Economic Management Assistant is a key member of the 12-person POL/ECON Section. The position’s direct supervisor is the Deputy Counselor for Political and Economic Affairs. The position is primarily responsible for supporting the POL/ECON Counselor and Deputy Counselor, but also assists the other officers in the section as requested and time permits. S/he performs a full range of office management, administrative, records, logistics and protocol duties. The incumbent backs up the Human Rights Officer on overseeing all Leahy vetting functions in his/her absence.

Qualifications and Evaluations

Education: Completion of Secondary School is required.

Requirements:

EXPERIENCE: Three years of clerical, administrative, office support, event or travel management in an office setting is required.

JOB KNOWLEDGE: The incumbent must become aware of pertinent U.S. government regulations and Embassy policies, understanding and correctly applying them. The incumbent must also quickly grasp the basics of the section’s substantive work enough to provide needed support for those functions. Must understand how businesses/restaurants arrangements are made and confirmed in Uganda, and how to set up events in Uganda.

Evaluations:

LANGUAGE: Level IV (Fluent) speaking/reading/writing of English is required.

SKILLS AND ABILITIES: Excellent analytical, problem-solving and interpersonal skills, tact, and diplomacy are required. The incumbent should also possess good managerial skills, and a personality that inspires confidence in Locally Employed Staff and permits the maintenance of effective working relationships with employees and supervisors. The following are required: ability to forecast needs for resources, and to plan and assess problems and develop realistic solutions; anticipate all scheduling and logistical needs for the Counselor and the Deputy Counselor to ensure the smooth functioning of their schedules; ability to tactfully and efficiently work with American officers and Locally Employed Staff so that the Pol/Econ section provides the highest quality support to the Mission; ability to tactfully manage other section’s contributions to the Leahy Vetting process in order to process requests in a timely fashion; able to work constructively with Washington-based administrators of the Leahy Vetting process in order to gain the maximum amount of leeway and receptivity for Mission’s nominees in the most timely fashion; and the ability to create and maintain a good working climate in order to ensure maximum productivity in a service-oriented fashion. Basic typing skills required. Must be able to use Microsoft Office Suites. Numerical skills required. Ability to obtain and maintain a Secret security clearance.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.