Accounts Officer (AO)

• Based on the information received from the Branch Manager and Co-Ordinator, prepare the daily demand letter, issue funds demands, and send any additional amounts to the head office.
• Recording the daily collection of the group according to the mobile app into the cash register, accepting money appropriately, obtaining the signature of the concerned officer, and verifying the member's signature on the daily cash register when receiving the money from the members.
• Verifying all bills for approval, ensuring timely payment, and making sure they are entered into the software.
• Ensure the disbursement of loans to genuine borrowers in the presence of the concerned program supervisor during the loan disbursement process.
• Ensuring reconciliation of the daily cash register totals with the cash-bank book at the end of the day.
• After collecting daily funds (loans, savings, and others) and settling all the debts and other expenses of the day, depositing the extra money in the bank with the help of the branch manager, withdrawing it if necessary, and sending it to the head office if there is extra money in the bank.
• Properly storing all bank-related documents, like bank cheques book, cheque register, cheque muri book, deposit receipt, etc.
• Preserved the cancelled cheque with the muri book by writing “Cancel”.
• In case of issuing a cheque in the name of an individual or organization ensuring the signature, name, and date of the person or a representative of the concerned person or organization on the reverse side of the cheque Counter Foil book.
• Checking and maintaining all bill vouchers, loan applications, contracts, and daily used registers.
• Purchasing office supplies with the purchase committee following the purchase policy, and keeping stock updated properly.
• Preserving all paid bills with "Paid" seal, signature, and date.
• Signing to verify the loan application and contract after checking the previous loan and savings balance in the software and passbook.
• Marking and writing SAJIDA Foundation on the loan security cheque, ensuring the signature of the account holder, and making an entry in the register.
• In case of deposit refund/adjustment, the deposit refund/adjustment is subject to the approval of the member in the master roll, the concerned field officer, and the concerned supervisor.
• Ensuring admission through the necessary data entry of the software, subject to approval of the member's personal information.
• Ensuring the use of applicable revenue stamps and proper deduction of VAT/tax as per government regulation, and depositing in the government treasury within the specified time.
• After entry in the software, the cash-bank book, transaction report, loan disbursement, and savings return registers are printed , checked, and stored in the file as per date and closing the day in the software.
• Preparing daily cash receipts after the closing of the day with the cash bank book and keeping cash in lockers/vaults.
• Issuance of passbooks in the name of members and updating of the stock register after admission of members.Issuance of lost pass books subject to application and approval from the member.
• Maintaining the stock register and keeping it up to date with actuals.
• Days end at 7:00 pm every day. Inform the superior if unable to Day End for any reason.
• At the end of all the work, managing the locker according to the policy of the office.
• Entry in fixed asset software on the purchase of fixed assets. Keeping up-to-date matching of physical fixed assets with the fixed asset register and updating the identification number on assets.
• Carry out necessary supervision to always keep the office clean and tidy.

• At the end of the month, carry out the necessary work to close the month in the software.
• Checking date wise bank statement with cash book, preparing bank reconciliation statement, and storing in branch.
• Auto generated monthly reports of the software are cross checked with MIS, AIS and other data and saved with print.
• All employees' leave applications must be verified before paying salaries each month.
• Storing records of employees' joining, transfers, resignations, and leave reservations.
• In case of transfer or termination of any of the bank signatories, applying for change of signature through the prescribed form of head office and updating the signature accordingly after getting approval.

• Adjustment of advance and past days Accrual.
• Ensuring that the monthly fixed expenses of the previous months are accounted for.
• Depreciation adjustment.
• Binding cash certificates.
• Binding cash and bank book.
• Binding bank reconciliation statement.
• Binding VAT and TAX challans (If Any).
• External audit preparation.

• Adhere to scheduled office hours.
• Ensuring better service to all customers.
• The Accounts Officer will be responsible to the Accounts Manager for all activities of the branch.
• Timely presenting financial report to superiors after reviewing

e) Personnel Management

• In case of illegal activities, bring them to the attention of higher authorities for action as per the policy.

Compensation

● Salary: UGX 500,000 – 600,000 

Note: