Accounts Assistant Receivables x2 at Abubaker Technical Services and General Supplies Limited

Job Description

Support the finance and accounting department to manage the receivables processes, ensure accurate and timely collection of payments from clients and maintaining positive relationships with customers.
Maintaining the financial health of the company’s receivables and contributing to effective cash flow management.
Maintain accurate financial records, processing transactions, and contributing to the smooth financial operations of the company.

Job Roles and Responsibilities:
• Invoicing: Generate and send invoices to clients for services rendered, ensuring accuracy and proper documentation.
• Customer Communication: Communicate with customers regarding outstanding invoices, payment status, and inquiries.
• Payment Reconciliation: Reconcile received payments with outstanding invoices and resolve discrepancies.
• Payment Posting: Accurately record and post received payments in the accounting system.
• Aging Analysis: Monitor and analyze accounts receivable aging to identify overdue accounts and take appropriate actions.
• Collections: Initiate collection efforts for overdue accounts, sending reminders and making follow-up calls.
• Data Entry: Enter payment and invoice details into the accounting system for proper tracking.
• Customer Relationship Management: Build and maintain positive relationships with clients to ensure timely payments.
• Recordkeeping: Maintain organized records of vendor invoices, payments, and related documentation.
• Data Entry: Accurately enter invoice details into the accounting system for proper tracking.
• Statement Reconciliation: Reconcile vendor statements with outstanding invoices to identify and resolve discrepancies.
• Bank Reconciliation: Reconcile bank statements, identify discrepancies, and resolve issues.
• General Ledger: Assist in maintaining the general ledger by recording journal entries and reconciling accounts.
• Financial Reporting: Assist in generating financial reports, statements, and analyses as required.
• Assistance in Audits: Provide necessary documentation and support during financial audits.
• Financial Analysis: Assist in analysing financial data to identify trends, patterns, and opportunities for improvement.
• Performs any other duty as assigned by the supervisor from time to time.

Key Performance Indicators (KPIs):
• Payment Collection: Timely collection of payments from clients to minimize overdue accounts.
• Invoicing Accuracy: Ensuring accurate and timely generation of client invoices.
• Customer Communication: Effective communication with clients regarding payment matters.
• Payment Reconciliation: Accurate reconciliation of received payments with outstanding invoices.
• Aging Management: Managing accounts receivable aging and reducing overdue accounts.
• Data Entry Accuracy: Ensuring accurate data entry of payment and invoice details.
• Collections Effectiveness: Successful collection efforts and reduction of overdue accounts.
• Customer Relationship: Maintaining positive relationships with clients to facilitate payments.
• Statement Reconciliation: Timely and accurate reconciliation of vendor statements.
• Financial Reporting: Timely and accurate generation of financial reports and statements.
• Audit Preparedness: Effective assistance provided during financial audits.
• Financial Analysis Support: Assistance in generating financial analysis and insights.

Work Experience, Skills and Knowledge:
• Attention to Detail: Precision in generating and reconciling invoices and payments.
• Numerical Skills: Proficiency in performing calculations and working with numerical data.
• Data Entry: Accurate and efficient data entry using accounting software.
• Communication: Effective communication with clients and internal teams.
• Problem-Solving: Addressing discrepancies and resolving issues related to payments.
• Organization: Ability to maintain organized receivable records and documentation.
• Time Management: Efficiently managing receivable processes and meeting collection goals.
• Professionalism: Maintain a high level of professionalism and integrity in all interactions.
• Working experience: Possession 3 years working experience obtained in equivalent capacity.