Temporary Coordinator - International Student Programs - Welcome Center (35hrs)

August 25, 2026
NOTICE OF TEMPORARY M.A.S.S. VACANCY
Position: Temporary Coordinator - International Student Programs
Salary: Band 5: $42.52 to $50.71 per hour + 4% vacation pay
Location: Welcome Center
215 Ontario Street South, Milton, ON
5151 New St, Burlington, ON
Work Schedule: 35 hours/week, 12 months/year
Start Date: ASAP to February 26, 2027
Position Summary
As part of a multidisciplinary team at the HDSB Welcome Centre which supports the transition of newcomer students and families, the Coordinator of International Students manages and facilitates enrollment and admissions of International fee-paying students.
Reporting to the Principal and/or Supervisor, International Education, this position provides support for International Education programs and initiatives. Responsibilities include coordination of short-term cultural, academic, and homestay programs, supporting international student success, guiding and assisting International Education support staff, and liaising with schools, partners and agents.
Key Responsibilities
Admissions, Enrollment & Documentation

• Support all aspects of the full-time International Student Program (Secondary, Elementary, Short-term, and Summer Programs) from the initial application point through to departure or graduation.
• Manage and facilitate student enrollment; collect, track, and process program fees and necessary immigration documentation
• Deliver accurate, timely admissions information to applicants, parents, and recruitment partners, while clearly explaining HDSB policies, procedures, and immigration requirements.
• Manage and report on the program budget, including tracking extracurricular expenses, purchasing, and material allocations.
• Work extensively within student database computer programs for reporting, data gathering, tracking student attendee numbers.
  

Student Orientation, Services & Integration

• Coordinate, develop, and implement a pre-arrival and post-arrival Orientation Program for newly arriving international students, including agents, homestay and custodians as needed
• Coordinate and implement student extra-curricular activities, including logistics (transportation, materials purchasing), budgeting, and securing internal/external support.
• Facilitate student connections with school-based activities and broader community initiatives.
  

Custodian Duties, Health & Wellness

• Shares responsibility for emergency after-hours calls and follow-up planning/interventions.
• Conduct ongoing wellness checks and monitor students' mental health, overall well-being, and success
• Personally accompany students under HDSB custodianship to medical appointments
  

Homestay Liaison

• Prepare students for homestay placements via local agencies; monitor homestay issues, local/national policy updates, and inform program staff of changes.
• Act as liaison between ISP and homestay providers to proactively problem-solve student and homestay challenges.
  

Marketing, Recruitment & Communications

• Manage and maintain strong, ongoing communications with international agents/recruiters, HDSB schools, and outside vendors.
• Support the marketing and promotion of international programs, events, and broad education strategies, which includes providing school tours to agents and families
  

Program Development, Supervision & Training

• Coordinate, supervise, and develop programs for facilitators (such as summer students) working on short-term or long-term initiatives. Supervision of facilitators providing recreational programs in the evenings and on weekends.
• Oversee activity, policy, and implementation for both inbound and outbound student study abroad/exchange activities.
  

Qualifications

• Minimum - 2 year diploma/degree in Business or related field
• Experience with office processes and operations
• Experience working in a school board/educational setting (K-12)
• Minimum technological skills - Aspen, ONSIS, Online registration portal, Google Suite, Microsoft Office experience
• Relevant customer service experience and at least 2 years experience working in an International Student Program (ISP)
• Knowledge of the Education Act and Ontario Ministry of Education Pupil Residency Policies, Refugee, Protection Act (Citizen and Immigration Canada), HDSB Registration and Admission of Pupils Administrative Procedures.
• A well-defined sense of diplomacy including solid relationship management and organizational skills.
• Proven record of working effectively independently and paying attention to detail
• Strong oral and written communication skills working with various racial and cultural demographic and age groups.
• Strong cultural competence skills
• Strong problem solving and emotional intelligence skills: manage emotions, perceive the emotions of others, ability to deescalate situations
• Demonstrated success in overseeing the functioning of a busy office, including leading people and teams and prioritization and anticipation skills
  

Additional Assets

• Multilingual
  

Applications, along with your resume and other supporting documents must be submitted through Apply to Education – https://hdsb.simplication.com/WLSBLogin.aspx?returnurl=/ by 4:00 pm on Monday, August 31, 2026
Job Category: Management & Professionals - Job Code # 4059772
Memo - AI Use in Interviews
We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page. First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.
Applicant Self Identification Questions
As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:
Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.
Requirements
Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools – General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

• valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
• granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.
  

We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.
The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).
Questions about this collection may be directed to Dixon Mohammed - Manager, Recruitment, Selection and Staffing at mohammedd@hdsb.ca .
Accommodation
Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.
Wellness
The HDSB is committed to providing a respectful and healthy work environment.
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