Supply Chain Officer - Roving

Requirements

• Bachelor’s Degree in Procurement and Logistics Management, Supply Chain Management, Business Administration, Commerce, or a related field.
  
• Professional certification such as CIPS Level 4 or higher is an added advantage.
  
• Minimum of five (5) years of progressive supply chain experience in an NGO Setting.
  
• Experience supporting multiple field offices and humanitarian operations is desirable.
  
• Proficiency in ERP systems and Microsoft Office applications.
  

Procurement

• Receive, review, and process Purchase Requisitions and procurement plans from assigned field offices.
  
• Support end-to-end procurement processes including sourcing, solicitation, bid evaluation, purchase order issuance, contract administration, and supplier follow-up.
  
• Prepare and issue RFQs, RFPs, ITBs, and other approved sourcing documents.
  
• Conduct market assessments and supplier mapping across operational areas.
  
• Ensure procurement files are complete, accurate, and audit ready.
  
• Coordinate deliveries and ensure goods and services are received according to agreed specifications and timelines.
  

Asset Management

• Ensure implementation of asset management policies across all supported locations.
  
• Maintain accurate and up-to-date Fixed Asset Registers.
  
• Conduct asset tagging, verification, reconciliation, and reporting.
  
• Support grant close-out asset verification exercises.
  
• Conduct quarterly and annual physical asset counts.
  

Warehouse and Inventory Management

• Support warehouse operations and inventory control across field offices.
  
• Ensure proper receipt, inspection, storage, dispatch, and distribution of goods.
  
• Monitor stock levels and support replenishment planning.
  
• Maintain accurate inventory records including stock cards, bin cards, waybills, and gate passes.
  

Fleet and Transport Support

• Support vehicle scheduling, movement planning, and utilization monitoring.
  
• Review fuel consumption and fleet documentation.
  
• Coordinate vehicle maintenance and servicing schedules.
  
• Support implementation of fleet management procedures.
  
• Conduct periodic fleet compliance reviews.
  

Compliance, Monitoring and Capacity Building

• Conduct regular field visits to assess compliance with supply chain procedures.
  
• Support implementation of audit recommendations and corrective action plans.
  
• Identify operational risks and recommend improvements.
  
• Provide coaching, mentoring, and technical support to field supply chain staff.
  

Emergency and Surge Support

• Provide temporary operational support during staffing gaps and emergency responses.
  
• Deploy to field offices experiencing increased operational demand.
  
• Support rapid procurement and logistics requirements during emergency interventions.
  

Reporting

• Prepare procurement, inventory, asset, fleet, and compliance reports.
  
• Track supply chain performance indicators and recommend improvements.
  
• Escalate operational risks, delays, and compliance concerns in a timely manner.