Student Coordinator- AsOne Primary/ High School
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Job summary
The Student Coordinator is responsible for the overall welfare, discipline, and holistic development of students at AsOne Ministries. The role serves as the key link between students, teachers, parents/guardians, and school leadership, ensuring that each learner's academic, social, emotional, and spiritual needs are supported. The Student Coordinator plays a central role in maintaining student records, coordinating guidance and counseling, managing discipline processes, and organizing co-curricular and student-focused programs, all within a Christ-centered framework.
Min Qualification:
Diploma
Experience Length:
2 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Uganda
Job descriptions & requirements
Location: Namutumba, Luuka, Serere, Namayemba Community, Uganda
Department: Education
Reports To: Head Teacher
Start Date: January 2027
Key Responsibilities
Discipleship & Spiritual Formation
• Oversee the school devotion program, ensuring devotions are held consistently and are engaging and
age-appropriate for students.
• Conduct lessons and mentorship sessions on discipleship, helping students grow in Christian character and
faith.
• Organise and coordinate discipleship-related activities and clubs, such as Scripture Union, Bible quizzes, and
other faith-based programs.
• Plan and coordinate student community visits and outreach engagements, connecting classroom learning and
faith with real-life service.
• Partner with church and community leaders to strengthen discipleship and outreach opportunities for students.
• Monitor and report on the impact of discipleship and spiritual formation activities on student character and
spiritual growth.
Child Safeguarding
• Serve as the school's designated Child Safeguarding Focal Point Person, acting as the first point of contact for
all child safety and protection concerns.
• Ensure the safety of all students, protecting them from sexual harassment and abuse, bullying, corporal or other
harmful punishment, neglect, and child labour.
• Promote and enforce positive, non-violent discipline methods across the school, in line with the ban on
corporal punishment and the school's child protection policy.
• Conduct regular training and age-appropriate sensitization sessions for students on personal safety, body safety
and consent, bullying prevention, and how to report abuse.
• Conduct training and sensitization for teaching and support staff on child protection standards, appropriate
conduct, and reporting obligations.
• Establish and maintain clear, child-friendly reporting channels (e.g., suggestion boxes, trusted staff contacts) so
students can safely raise concerns or report abuse.
• Promptly and confidentially investigate, document, and respond to all reported child safety concerns, following
the school's child protection policy and procedures.
• Maintain secure, confidential records of safeguarding cases and ensure appropriate follow-up, referral, and
support for affected students.
• Refer serious cases of abuse, harassment, or exploitation to relevant authorities (e.g., police, probation and
social welfare officers, or child helpline services) in line with national child protection laws.
• Monitor the school environment - classrooms, compound, transport, sanitation facilities — for potential safety
risks and recommend improvements.
• Educate students on online safety and responsible use of technology to prevent cyberbullying and online
exploitation.
• Sensitize parents, guardians, and community leaders on child protection to reinforce students' safety beyond the
school.
• Ensure new staff, volunteers, and visitors comply with safe recruitment and child protection guidelines before
interacting with students.
• Stay updated on national and organizational child protection policies (e.g., Uganda's Children Act and OVC
guidelines) and ensure school practices remain compliant.
Home Visits
• Follow up on students who have not reported back to school, visiting their homes to find out the reasons for
their absence.
• Visit the homes of students who have struggled to pay school fees, to understand their circumstances and
coordinate appropriate support.
• Coordinate and accompany any donor visits to students' homes, ensuring visits are well organized and
respectful of the family.
Student Welfare & Support
• Monitor the general welfare, health, and wellbeing of students on a day-to-day basis.
• Identify students facing academic, social, emotional, or home-related challenges, and coordinate appropriate
support.
• Provide guidance and counseling to students, or refer complex cases to appropriate professionals.
• Follow up on vulnerable, at-risk, or sponsored students, ensuring their needs are known and addressed.
• Promote a caring, safe, and inclusive environment for all students.
Student Discipline & Conduct
• Coordinate the implementation of the school's student discipline and code of conduct policy.
• Handle day-to-day discipline matters fairly and consistently, escalating serious cases to the Head Teacher.
• Maintain accurate discipline records and follow up on corrective actions and behavior improvement plans.
• Work with teachers and parents to address recurring behavioral concerns.
• Promote positive behavior, respect, responsibility, and spiritual growth among students.
Student Records & Administration
• Maintain accurate and up-to-date student records, including attendance, enrollment, discipline, and welfare
files.
• Track student attendance patterns and follow up on absenteeism with teachers and parents/guardians.
• Coordinate student registration, class placement, and transition processes between grades.
• Prepare regular reports on student welfare, discipline, and attendance for school leadership.
Parent & Guardian Engagement
• Serve as a key point of contact for parents and guardians regarding student welfare and discipline matters.
• Organize and participate in parent meetings, communications, and home visits where necessary.
• Communicate school expectations, policies, and updates clearly to parents and guardians.
• Build strong, trust-based relationships between the school and student families.
Co-Curricular & Student Programs
• Coordinate co-curricular activities, clubs, sports, and student leadership programs.
• Organize student events and fellowships.
• Support the planning and execution of student mentorship and life-skills programs.
• Encourage student participation in spiritual, academic, and talent-development activities.
Collaboration with Staff & Leadership
• Work closely with teachers to identify and address student welfare and discipline concerns.
• Support the Head Teacher and Director of Studies in implementing student-related policies.
• Collaborate with sponsorship, health, or community teams (where applicable) on student support programs.
• Participate actively in staff meetings, devotions, and school-wide initiatives.
Other Duties
• Perform additional duties as assigned by the Head Teacher or administration as needs arise.
What We're Looking For
Required Qualifications & Experience
• Education: Diploma or Degree in Education, Guidance and Counseling, Social Work, or a related field.
• Experience: Minimum of 2 years of experience in a student welfare, discipline, guidance and counseling, or
related role within a school setting.
• Sound understanding of child protection principles and student welfare best practices.
• A demonstrated personal Christian faith and commitment to Christ-centered student development.
Behavioral Competencies
• Compassionate, patient, and approachable with students, parents, and staff.
• Strong listening, counseling, and conflict-resolution skills.
• Fair, consistent, and firm in handling discipline matters.
• High level of integrity, confidentiality, and professionalism.
• Excellent organizational and record-keeping skills.
• Collaborative team player who builds trust across the school community.
Technical Competencies
• Proficient in maintaining and organizing student records and welfare documentation.
• Skilled in guidance and counseling techniques appropriate for children and adolescents.
• Ability to coordinate multiple activities and programs simultaneously.
• Competent in the use of technology for record-keeping and reporting.
• Capable of creating a safe and nurturing environment for students' academic, social, and spiritual growth.
Equal Opportunity Statement
AsOne Ministries is an equal opportunity employer. All qualified applicants will be considered without
discrimination on any protected grounds. Your personal data will only be used for recruitment purposes and
protected under the Data Protection Act.
Note: We do not charge any fees at any stage of recruitment. Report any such requests immediately.
Application Instructions
Interested candidates should submit a CV, cover letter, National ID, and proof of professional certification
How to Apply:
All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section
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