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Job Summary

We’re seeking a highly organized Procurement Officer to oversee our procurement process and supply chain activities. The ideal candidate will be responsible for sourcing suppliers, negotiating contracts, and managing vendor relationships to ensure timely and cost-effective procurement of goods and services. The Procurement Officer will work with HA

  • Minimum Qualification: Bachelors
  • Experience Level: Entry level
  • Experience Length: 3 years

Job Description/Requirements

Procurement Officer Job Description 

Reports to: Finance and Administration Manager 

Position: Procurement Officer, 

Location: Kampala 

Application Deadline: June 7th, 2024 


Summary 

We’re seeking a highly organized Procurement Officer to oversee our procurement process and supply chain activities. The ideal candidate will be responsible for sourcing suppliers, negotiating contracts, and managing vendor relationships to ensure timely and cost-effective procurement of 

goods and services. The Procurement Officer will work with HAC staff and partners to efficiently and effectively implement the procurement processes so as to ensure value creation and building of sustainability within the organization. 


Background 

The mission of Health Access Connect is to link remote communities to healthcare. HAC currently pursues this mission through four programs: 

1. Medicycles: We use microfinance boda bodas to bring Ugandan government health workers to set up one-day mobile clinics in remote villages. In those clinics health workers give HIV testing, anti-retroviral treatment, immunizations, perinatal services, family planning, and many other services available in rural health centres. 

2. Technical Advising: We collaborate with Africa Resource Centre (ARC) and the Uganda Ministry of Health to teach and empower PEPFAR implementing partner (IP)

organizations to implement alternative drug distribution point models in an effort to a) improve a) antiretroviral therapy (ART) and general treatment health service provision and b) decongest health facilities. 

3. Treat & Teach: We improves access to family planning in the communities of Masaka and Kalangala districts by a) providing low density high frequency certificate training to health workers, b) setting up outreach clinics in remote communities, c) generating demand by collaborating with community health workers (VHTs), and d) reducing commodity stock outs by providing buffer stocks and improving commodity tracking at partner health facilities. 

4. Digitalisation of the Health Commodities Supply Chain: In partnership with Signalytic, we are improving the stock visibility in selected Health Facilities in Masaka District Local Government and City. This is a push from the Ministry of Health that will see a move to paperless ordering of Health Facility commodities overtime. 


Essential Duties & Responsibilities 

The Procurement Officer will: 

  • Develop and implement procurement strategies to optimize sourcing and supplier selection processes. 
  • Identify potential suppliers, conduct evaluations, and negotiate contracts and pricing terms. 
  • Manage vendor relationships and monitor performance to ensure compliance with agreements and quality standards. 
  • Support engagement sessions with different internal departments and external vendors for procurement. 
  • Maintain accurate records of transactions, contracts, and vendor information. 
  • Keeping track of the performance and usage of the products or services purchased, and providing suggestions on how to optimize costs and improve efficiency 
  • Monitor inventory levels and forecast demand to ensure adequate stock levels while minimizing costs. 
  • Stay informed about market trends, industry developments, and regulatory requirements. 
  • Identify opportunities for cost savings and process improvements. 
  • Coordinate transportation requirements and ensure fleet management system implementation. 
  • Maintain communication with project clients, stakeholders, and internal departments. 
  • Closing procurement and other business deals by coordinating requirements; developing and negotiating contracts; and integrating contract requirements with different business operations. 


Background & Qualifications 

Education

  • Bachelors’ degree in Procurement and Logistics, Supply Chain Management, or related field. A relevant professional course at level one qualification will be an added advantage. 


Work Experience 

  • S/he should have at least three years of relevant work experience. 
  • Proficiency in procurement software, Microsoft office suite, QuickBooks, Odoo, is an added advantage. 
  • Strong negotiation and contract management skills. 
  • Excellent communication and interpersonal abilities 
  • Analytical thinking and problem-solving skills. 
  • Ability to work independently and collaboratively. 


Required 

  • Negotiation 
  • Analytical thinking 
  • Communication 
  • Organizational skills 
  • Problem-solving 
  • Attention to detail 
  • Knowledge of procurement processes 


Compensation 

This position is designed as a full-time (40 hours/week) position. Compensation is UGX 1,500,000 per month before taxes. Field travel expenses (if any) will be paid for by Health Access Connect. 


Contract Appointment 

This contract appointment is renewable upon satisfactory performance and subject to availability of funding. 


How to apply.

All candidates should send their updated CVs and application letters through Brightermonday Portal by Clicking on the 'Apply Now ' section 




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