Officer Procurement and Logistics x2 at Abubaker Technical Services and General Supplies Limited

Job Description

Job Purpose / Objective:
i. Responsible for managing the procurement of materials, equipment, and services required for construction projects.
ii. Overseeing the logistics and supply chain operations to ensure timely and efficient delivery of resources.
iii. Optimizing costs, maintaining inventory levels, and ensuring the smooth flow of materials to support construction activities.
iv. Ensure the timely acquisition of necessary resources at competitive prices, manage inventory effectively, and streamline logistics operations to meet project requirements and deadlines.

Job Roles and Responsibilities:
1. Procurement Management:
i. Source, evaluate, and select suppliers/vendors based on quality, cost, and reliability.
ii. Negotiate terms, prices, and contracts with suppliers to achieve favourable agreements.
iii. Collaborate with project managers to understand material and equipment requirements.
iv. Ensure compliance with procurement policies, regulations, and ethical standards.
2. Inventory Management:
i. Monitor inventory levels and optimize stock levels based on project demands.
ii. Maintain accurate records of stock levels, deliveries, and usage.
iii. Implement inventory control measures to minimize wastage and loss.
3. Logistics and Supply Chain:
i. Plan and coordinate the transportation of materials and equipment to construction sites.
ii. Optimize routes and schedules to minimize transportation costs and delivery times.
iii. Manage customs and regulatory requirements for cross-border shipments.
4. Vendor Relationship Management:
i. Develop and maintain positive relationships with suppliers to ensure reliable and timely deliveries.
ii. Address any issues or disputes with suppliers in a professional manner.
5. Cost Management:
i. Identify opportunities to reduce procurement and logistics costs without compromising quality.
ii. Monitor and analyze expenditure against budgets.
6. Quality Assurance:
i. Ensure that procured materials and equipment meet quality standards and specifications.
ii. Perform quality checks and inspections on incoming goods.
7. Documentation and Reporting:
i. Maintain accurate records of procurement activities, contracts, and invoices.
ii. Generate reports on procurement and logistics performance for management.
8. Risk Management:
i. Identify potential supply chain risks and develop contingency plans.
ii. Monitor market trends and changes that may impact procurement and logistics.
9. Collaboration: Coordinate with construction teams to communicate resolutions and provide recommendations.
10. Performs any other duty as assigned by the supervisor from time to time.

Key Performance Indicators (KPIs):
1. Supplier Performance: Evaluate supplier reliability, delivery timeliness, and product quality.
2. Procurement Cycle Time: Measure the time taken to complete the procurement process.
3. Inventory Turnover Rate: Calculate how often inventory is replenished within a specific period.
4. Logistics Cost as a Percentage of Revenue: Monitor transportation and logistics costs relative to revenue.
5. On-Time Delivery: Track the percentage of deliveries made on schedule.
6. Cost Savings: Measure the amount saved through cost optimization efforts.
7. Compliance Rate: Evaluate adherence to procurement policies and regulations.

Work Experience, Skills and Knowledge:
1. Negotiation Skills: Ability to negotiate favorable terms with suppliers.
2. Analytical Thinking: Skill in analyzing market trends, costs, and supply chain efficiency.
3. Attention to Detail: Ensure accuracy in procurement contracts, orders, and inventory records.
4. Communication: Effective communication with suppliers, internal teams, and project managers.
5. Problem-Solving: Ability to address supply chain disruptions and find effective solutions.
6. Time Management: Efficiently manage procurement cycles and logistics schedules.
7. Vendor Relationship Management: Building and maintaining positive relationships with suppliers.
8. Regulatory Awareness: Understanding of customs, import/export regulations, and compliance requirements.
9. Professionalism: Maintain a high level of professionalism and integrity in all interactions.
10. Working experience: Possession 5 years working experience in the field.