Logistics & Procurement Manager

Job summary

The Logistics and Procurement manager is responsible for working closely with the programme teams to ensure delivery of procurement and logistics functions in line with project needs, GOAL standards and donor requirements.  He/she will have a key role in delivery of GOAL policies and procedures in the region. Will input into continued innovation and improvement in procurement and logistics services.

Procurement

• Ensure that all ASTYE procurement requests are delivered in a timely manner, while complying with GOAL purchasing systems and the relevant donor guidelines.
  
• Ensure that all procurement files are completed as per GOAL logistics and financial procedures, and that the paper trail is closed off by handover of all documentation to the Finance Department.
  
• Ensure trackers for the region are updated (payments tracker, core cost tracker, hotel accommodation tracker and framework agreement (FWAs) tab and the order tracking sheet (OTS).
  

Logistics

• Oversee the completion of the required logistics reports (stock, fleet, assets) and timely submission to the country logistics manager for compilation and submission to HQ on a monthly basis.
  
• Conduct regular supervision visits within the region(s) to ensure good co-ordination and ensure staff have the necessary tools and support to carry out their work.
  
• Ensure that the logistics and administration officers effectively manage premises, fleet, stock and assets.
  

Team Management

• Ensure team performance reviews are completed as scheduled, agreeing monthly and longer-term objectives reviewed accordingly.
  
• Build the capacity of staff in the procurement and logistics department in accordance with the HR Manual and ensure the highest standards of ethics, accountability and professionalism.