Senior Document Control Specialist

Qualifications

Essential Qualifications and Education

• Professional Degree/Post Graduate Degree/Bachelor’s Degree
  
• 8-15 years of experience in Document Management with a major contractor or consultant
  
• Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
  
• Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, Project
  
• Working knowledge of industry utilized EDMS tools
  
• Have wide experience with technical activities, including onshore and offshore operations
  
• Functional, business, industry, and leadership expertise
  
• Ability to work as a team member as well as act as a team leader (if the position is a Lead position)
  
• Excellent organizational and time management skills
  
• Detail-oriented, dependable, and willing to handle multiple priorities
  
• Successful communication skills, business acumen, and decision-making capability
  
• Certified iDocs Trainer (preferable)
  

• Gain experience in the following work area: iDocs
  
• Develop basic technical skills to complete assigned work
  

• When acting as Lead Document Management, in addition
  

  • Direct Small or medium Document Management team as Lead Document Controller
    
  • Lead Project as Lead Document Controller, engaging the participation of other disciplines Coordinate all activities within own discipline and Discipline interfaces with other disciplines
    
  • Lead the Document Management team of the assigned work area and complete within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard
    
  • Plan, organize, and direct all aspects of Discipline execution on the assigned project, including scope, deliverables, schedule, and all Discipline manpower resources - agree on allocations with the Engineering Manager
    
  • Ensure interfaces and deliverables are clearly identified
    
  • Maintain responsibility for progress and productivity, identifying any required corrective action
    
  • Act as project-based Discipline point of contact in communications and meetings with the Project Team, Customer, vendor/supplier and/or subcontractor counterparts, and relevant agencies such as certifying authorities, auditors, third parties, etc.
    
• Develop or have input to the Document Management Execution Plan and other associated work instructions to ensure alignment with Client requirements and McDermott standards
  
• Become familiar with technical aspects of the Contract and Project Team Requirements pertaining to Document Management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
  
• Ensure the project EDMS platform is set up to meet client and McDermott technical requirements
  
• May manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
  
• Advise project management team or document management lead on document management technical issues and interface processes and requirements
  
• Accurately track, log, and distribute releases of both internal and external documentation, including related metadata
  
• Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners
  
• May act as a day-to-day interface for the Client, Suppliers, Subcontractors, etc., on day-to-day Document Management issues
  
• Facilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the Client and Suppliers, via the EDMS
  
• Provide input in preparing Document Management status reports
  
• Prepare, review, and issue defined project reports on document status, including the Master Document Register
  
• May supervise document management personnel on projects and provide timely feedback to the document management department manager on personnel performance
  
• Ensure proper EDMS training of all project personnel as well as training of document management personnel in Document Management procedures and systems (Unifi)
  
• Assist in the establishment, maintenance, development, and improvement of document management processes, systems, and tools
  
• Participate in and lead internal and external audits as required
  
• May provide regular status reports to project and department management on project document management workload and any issues
  
• Ensure active and frequent engagement with MOPEX counterpart/s for the project
  
• Deliver information required for handover and turnover in accordance with project contractual requirements
  
• Archive project records
  
• Provide lessons learned from project execution to project management and department management