Senior Administrative Assistant

Description

and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

It is desirable for a candidate to have a strong client orientation, good working knowledge about fleet management, working knowledge on standard procurement procedures, and administrative/office management.
The Senior Administrative Assistant will provide administrative support to the office of UNHCR in Palabek, Lamwo who is directly supervised by the Field Officer (Team Leader/Head of Field Unit-Lamwo). The Senior Administrative Assistant will directly supervise all drivers posted in Lamwo and shall ensure to coordinate their assignments to planned movements of staffs in the duty station and all of those who come on mission. The incumbent will also work with technical guidance from the Admin Unit in Adjumani Sub-Office and in close coordination with other offices, where necessary.
The Snr Administrative Assistant will also primarily manage the accommodation services proffered by UNHCR in its guest house in Lamwo, ensure proper coordination of booking schedules, operations and maintenance work, and coordinate with colleagues and local counterparts from OPM and other partners in support to Supply and Security Unit on fuel/asset management and security personnel management, respectively. S/he may also liaise with local suppliers and/or officials and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor.

Required languages (expected Overall ability is at least B2 level):

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Desired languages

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Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

IT-Computer Literacy, IT-Enterprise Resource Planning (ERP), UN-UN/UNHCR Administrative Rules, Regulations and ProceduresBusiness Administration - Other, Finance - Other, Human Resources - Other, Office Management - Other

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration

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Compendium

Additional Information

Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of its recruitment process. Recruitment as a UNHCR staff member is subject to proof of vaccination against COVID-19

Functional clearance

This position doesn't require a functional clearance