Job Description Job purpose: To provide financial and administrative support to colleagues, clients and stakeholders of the project.Responsibility: Under the direct supervision of the Project Manager, the Finance Officer, will develop budgets, monitor transactions, and prepare financial reports.Duties• Responsible for providing general financial and administrative support to the project;• Assist project management in performing budget cycle: planning, preparation, revisions, and budget execution;• Support the Project Manager in the preparation of quarterly and annual work plans and budgets;• Prepare accurate and timely quarterly and annual financial reports for activities undertaken as required;• Work with the Project Manager to provide financial management support in project activities at central and site level;• Maintain day-to-day management of financial operations of the project in accordance with established rules, regulations and relevant manuals;• Management and monitoring of the project budget, maintaining all relevant records;• Process payment requests to suppliers/vendors, advances to the responsible partners;• Maintain project’s disbursement ledger and journal;• Prepare accurate financial reports, including annual, quarterly and monthly disbursement reports and financial reports;• Presentation of information on the status of financial resources as required;• Provide full support to project evaluation, reviews and audit missions;• Contribute to the preparation of progress reports;• Maintain project correspondence and lines of communication in accordance with established procedures;• Support the preparation of work plans and budget revisions;• Provide logistical organization for field visits, workshops and meetings;• Maintain a proper filing system and office administration;• Perform other project related duties as assigned from time to time by the Project Manager.Qualifications competences• A Bachelor’s degree in Commerce (Accounting or Finance), Business Administration (Account or Finance), Finance and Accounts Finance and/or Accounting Certifications like CPA, ACCA is an advantage.Experience• At least 3 years of experience in project/programme finance management. Competences and skills• Understanding of accounting processes and procedures, and Financial Reporting;• Ability to handle a large volume of work under time constraints;• Anticipates client needs and addresses them promptly;• Proficient in software applications (Excel, Ms Word among others);• Ability to communicate effectively to different stakeholders and organizations;• Demonstrates / Safeguards Ethics and Integrity and Acts as a team player and facilitates team work;• Understanding of GEF and UNEP finance and administrative procedures will be an added advantage.Location: Kampala with frequent travel to the field.Duration: Full‐time (4 years ‐ full project life).
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