As a Project Administrator you will oversee the performance of administrative functions concerned with our client's projects. This will include calling contractors, making appointments, ordering supplies, doing site visits and preparing reports. Our ideal candidate is someone who is tech savvy and has had experience in project coordination and management, administration, and finance.
What you will do
Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)
Breaking projects into doable tasks and setting time frames
Creating and updating workflows
Preparing action plans, analyzing risks and opportunities and gathering necessary resources
Conduct risk analyses
Prepare and provide documentation to internal teams and key stakeholders
Order resources, like equipment and software
Retrieve necessary information (e.g. user/client requirements and relevant case studies)
Track expenses and predict future costs
Monitor project progress and address potential issues
Coordinate quality controls to ensure deliverables meet requirements
Measure and report on project performance
Act as the point of contact for all teams.
Who You Are
You have work experience as a Project Administrator, Project Coordinator or similar role for at least 4 years
You have hands-on experience with flowcharts, technical documentation and schedules
Knowledge of project management software (e.g. Trello or Microsoft Project) This is a must-have
Solid organization and time-management skills
BSc in Business Administration or related field
PMP / PRINCE2 certification is a plus
To express interest in this role, send your CV to firstname.lastname@example.org and use the job title as the subject.