Procurement Officer/Specialist at FINCA Uganda

Job Description The Procurement Officer/Specialist is responsible for managing the procurement process for the bank, procuring goods and services that meet the needs of the organization while ensuring compliance with procurement policies and procedures. She/He will be responsible for sourcing and negotiating with suppliers, managing contracts and supplier relationships, and ensuring that the procurement process is cost-effective and efficient.Key duties and responsibilities:• Developing and implementing procurement plans and strategies for the bank in line with organizational objectives.• Preparing procurement documentation such as Requests for Quotations (RFQs), Requests for Proposals (RFPs), and tenders.• Analyzing supplier bids and proposals and making recommendations for awarding contracts.• Monitoring and tracking the procurement process from initiation to completion to ensure timely delivery of goods and services.• Implementing Strategic Procurement including sourcing strategy, vendor selection and evaluation, quality management, and performance measurement.• Implementing Strategic Sourcing to conduct research to ascertain best products and suppliers related to best value, delivery schedules and quality.• Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships.• Reviewing purchase terms and conditions; negotiating vendor purchase orders and contracts.• Generating purchase orders, maintaining accuracy of purchasing and inventory systems and records• Preparing and managing the procurement budget while working with other departments to identify procurement needs and prioritizing procurement activities.• Monitoring vendor progress on purchase order and contracts in process; verifying quality of service provided and adherence to contract terms.• Ensuring compliance with procurement policies and procedures, including maintaining proper documentation of procurement processes.• Developing and maintain strong relationships with suppliers.• Evaluating supplier performance and negotiating contracts and agreements.• Monitoring supplier performance and ensuring timely delivery of goods and services.• Resolving any disputes or issues with suppliers.• Developing and managing procurement budgets.• Monitoring spending against procurement budgets and reporting any variances to the Head of Administration.• Developing and implementing cost-saving initiatives and strategies.• Ensuring compliance with all applicable laws, regulations, and ethical standards related to procurement activities.• Implementing and maintaining procurement policies and procedures in accordance with the bank’s policies and procedures.Competencies To perform the job successfully, an individual should demonstrate the following competencies:• Excellent at strategic thinking and planning• Pay attention to detail• With integrity and good ethical conduct• Should be results-oriented and ability to meet tight deadlines• Excellent at customer focus and customer service skills• Ability to work under pressure and prioritize tasks• Should be a team player with ability to work collaboratively with others• Strong knowledge of procurement processes, procedures, and best practices.• Excellent negotiation, communication, and interpersonal skills.• Ability to work independently and manage multiple tasks simultaneously.• Strong analytical and problem-solving skills.• Good knowledge of contract laws and conditions• Proficiency in Microsoft Office applications.Qualifications and Experience• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, or a related field.• At least three years of experience in procurement in the reputable organization. Advanced diploma in CIPs in an added advantage.