Procurement Officer

Requirements

Education: Completion of secondary school education. A post-secondary certificate in the

related functional area.

Experience: Demonstrated familiarity with locally purchased

commodities/goods/services (e.g., cash based, in-kind donations).

Experience conducting supplier research and coordinating with

retailers, wholesalers and traders.

Demonstrated knowledge of procurement processes and linkages with

other operations (e.g., logistics).

1. Provide operational coordination and administrative services, to support procurement

projects and activities, following standard processes and contributing to the effective

procurement of goods and services.

2. Identify and recommend potential suppliers, and compile data/documents to support

the selection of suppliers, ensuring standard processes are followed.

3. Review, record and prioritise purchasing requests, and provide support to requisitioners,

in order to support the procurement of appropriate goods and services, at lowest cost to

WFP.

4. Contribute to negotiations with new suppliers on terms and conditions of orders,

alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.

5. Prepare Purchase Orders, contracts and any supporting documentation for approval by

the appropriate stakeholder, and approve purchases within delegated authority, to

enable the swift purchase of goods and services.

6. Resolve issues related to delivered goods, using initiative, liaising with all parties and

following standard processes, to ensure timely and accurate resolution of problems.

7. Research, collect and analyse data in order to produce reports to enable informed

decision-making by Procurement Officers, and consistency of information presented to

stakeholders.

8. Manage updates and further develop databases and records, to ensure information is

accurate, organised, and available for others to access, and supports reporting

requirements.

9. Maintain relationships with internal counterparts, to support the alignment of

procurement activities with wider programmes and ensure a coherent approach to

meeting food assistance needs.

10.Supervise the work of support staff, providing practical advice and guidance, to ensure

individual and team objectives are delivered to agreed standards and deadlines.

11.Follow standard emergency preparedness practices to support WFP to quickly respond

and deploy food and needed resources to affected areas at the onset of the crisis.