Procurement Lead at mPharma

Job Description At mPharma, we start and end our day thinking about how we can enable patients to afford their medications. We’re a small but growing team of 1200+ members, headquartered in Accra, Ghana, and backed by mission-driven investors. We’ve joined hands with third-party payers, drug manufacturers, and healthcare providers to develop products and services that directly reduce the costs of prescription drugs for patients. In only a few years, we’ve managed to provide low-cost, high-quality medicines to hundreds of thousands of patients across nine African countries (Ghana, Nigeria, Zambia, Kenya, Rwanda, Malawi, Uganda, Gabon, and Togo).Position DescriptionmPharma Uganda (Vine Pharmaceuticals) is looking for a responsible and trustworthy professional with exceptionally high work standards to join our team as a Procurement Lead. The Procurement Lead will be responsible for developing and managing an optimized sourcing and supply base that will meet current and future requirements, direct demand planning, supply planning, distribution, and logistics as well as sourcing/ purchasing activities and initiatives. This position reports to the Chief Supply Chain OfficeKey ResponsibilitiesSourcing1. Analyzing procurement requirements and selecting the most appropriate methods based on interpretation and assessment of established policies practices, and experience.2. Proactively coordinate the tendering process, ensuring that the process follows best practices and Vine Pharmaceuticals ’ tender policies.Preparation of contractual documents (purchase orders and service contracts.Support in the Supplier Evaluations and Bid Analysis for local orders items for ToC (Total Cost of Ownership);5. Carry out a price survey; maintain a price list for commonly used items and a list of prequalified vendors;6. Supplier sourcing for the requested purchases as per Purchase Requisition Terms of References (TOR) for the relevant level (value) and category of items required as per VINE PHARMACEUTICALS procurement procedures.7. Ensure there is transparency and integrity in all procurement processes.8. Track issued orders all the way to delivery and payment and ensure both internal/external customers are well updated of the progress,Procurement Administration and relationships1. Ensuring VINE PHARMACEUTICALS supply chain procedures are adhered to while purchasing goods/ services required by Vine Pharmaceuticals’s programs/projects.2. maintaining Supply Chain relationships and customer-focused relationships with research customers/scientists.Ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order.4. Coordinate with the Supply Chain Manager on procurement planning and budgeting ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order.5. Ensure the turnaround time for purchase requisitions is as per the shared Supply Chain service charter and in conformity with customer needs.6. Maintain up-to-date records for all procured goods and services, including approved budgets and supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, and related documents.7. Preparation and sharing of procurement dashboard reports/weekly status reports.8. Assist in communicating changes in the supply chain policies to both Internal and external customers and responding to audit queries on time.Contract management and supplier management1. Liaise with the Vine Pharmaceuticals legal team to ensure compliance with all applicable laws and policies in the preparation of Service Contracts and Service Level Agreements (SLAs).2. Drafting of framework agreements and other related agreements for preferred suppliers.Ensuring that periodic (semi-annually) performance evaluation for service contracts is done as per the service level agreements.4. Participate in preparing prequalification documents and performance appraisals for prequalified suppliers.5. Coordinate vendor performance management review using the approved institutional tools and participate in decision-making based on the evaluation.Our Ideal Candidate1. An entrepreneurial spirit with a passion for mPharma’s mission to increase the accessibility and affordability of high-quality medicines.2. A strong work ethic and a proactive “can do” attitude that requires minimal supervision3. A self-starter who can successfully manage a diverse set of concurrent initiatives to create strong business outcomes.Capable of collaborating and building strong relationships internally and externally5. Accountable and results-orientated, with strong analytical acumen and approach.6. Can make decisions and solve issues despite a high amount of ambiguity.7. Proficient Excel skills, and ability to manipulate and interpret complex data files.8. Excellent interpersonal and influencing skills: Ability to work between sales and finance.9. People management skills: Able to develop and motivate direct reports10. Fluent in English with excellent writing, verbal, analytical, and organizational skills11. Experience in the health domain either working with multinational pharmaceutical companies, clinician settings, Tech, or other healthcare services is a plus.Qualifications1. 8-10 years+ of supply chain experience, ideally within the retail and pharmaceutical industry is preferred.2. Bachelor’s degree in either Business Administration, Supply Chain Management, Procurement or a related field.Experience in public health supply chain systems, stakeholders, and networks in developing countries, especially in Africa.4. Knowledge in SAP or in relevant ERP systems is required.5. Solid experience in Demand & Supply Planning, S&OP facilitation, and S&OP implementation, ideally from the healthcare industry.6. Demonstrated capability to work cross-functionally and foster new and existing business relationships.7. Strong analytical skills, and ability to interpret data and develop reports.8. Excellent communication and negotiation skills to influence stakeholders at all different levels.9. Experience in SAP/ ERP/ESp/APO/ECC systems