Job Summary

Responsible for the overall functioning of the Central Pharmacy/Medical Warehouse management and the pharmacy supply chain processes

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

For more than 30 years, Médecins du Monde, a campaigning medical organization committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organization do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.


MdM currently works in 46 countries across all continents where it focuses on 4 priority areas: caring for the health of migrants and displaced persons, promoting sexual and reproductive health, combating HIV and reducing the harm and risks associated with drug use, crises and conflicts.  


TASKS AND RESPONSIBILITIES:

  • The post holder will perform her/his tasks and duties under the supervision of the Medical Coordinator.
  • The Pharmacist will be responsible for the overall functioning of the Central Pharmacy/Medical Warehouse management and the pharmacy supply chain processes in accordance with MdM standards and guidelines.
  • S/he will closely monitor medical orders to ensure an efficient and appropriate consumption pattern under budget constraints, good dispensing and safe medication practices.
  • The Pharmacist is expected to conduct field visits to Bolomoni Health Centre at least twice a week.
  • The post holder will perform her/his tasks and duties under the supervision of the Medical Coordinator.


  • The Pharmacist will be responsible for the overall functioning of the Central Pharmacy/Medical Warehouse management and the pharmacy supply chain  processes in accordance with MdM standards and guidelines.
  • S/he will closely monitor medical orders to ensure an efficient and appropriate consumption pattern under budget constraints, good dispensing and safe medication practices.
  • The Pharmacist is expected to conduct field visits to Bolomoni Health Centre at least twice a week.



More specifically he/she will perform the following duties;

1. Stock management

 Oversee storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs, medical supplies and medical equipment. This will be done according to MdM Country Pharmacy Management Guideline, national regulations and in collaboration with the

Logistics department;

 Coordinate and support the monthly physical inventory in MdM Medical Warehouse/central pharmacy and in Bolomoni Health Centre’s end-users pharmacies;

 Update stock files and inform the MedCo on their status (stock-outs, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient stock management;

 Ensure regular inventory and replenishment of all mission and health facility kits (first aid and emergency).


2. Monitor Consumption of Medical Items

 Establish a standard list of medical items for all end-user pharmacies;

 Ensure that that standard list is posted in/on the end-user pharmacy for reference;

 Develop a schedule for regular review of the standard list;

 Review the method of calculation of order needs and monitor medical orders to avoid stock-outs, soon-to-expire or expired drugs;

 Ensure that bi-weekly orders and extra-orders are jointly verified with Pharmacy Assistant and supervisors to ensure that the items and quantity ordered are based on the needs of each end-user

unit;

 Train supervisors to assume responsibility for management of the end-user pharmacy, including monitoring and collection of consumption data, correct storage, and ordering of all medical items to be used within the unit (including cold-chain and controlled drugs);

 Appoint a medical team-member responsible overall for the pharmacy/stock at Bolomoni HC III;

 Review the ordering schedule for extra-orders;

 Develop a procedure to outline the steps and communication flow involved in all ordering processes.

 Establish a standard list of medical items for all end-user pharmacies;

 Ensure that that standard list is posted in/on the end-user pharmacy for reference;

 Develop a schedule for regular review of the standard list;

 Review the method of calculation of order needs and monitor medical orders to avoid stock- outs, soon-to-expire or expired drugs;

 Ensure that bi-weekly orders and extra-orders are jointly verified with Pharmacy Assistant and supervisors to ensure that the items and quantity ordered are based on the needs of each end-user unit;

 Train supervisors to assume responsibility for management of the end-user pharmacy, including monitoring and collection of consumption data, correct storage, and ordering of all medical items to be used within the unit (including cold-chain and controlled drugs);

 Appoint a medical team-member responsible overall for the pharmacy/stock at Bolomoni HC III;

 Review the ordering schedule for extra-orders;

 Develop a procedure to outline the steps and communication flow involved in all ordering processes.


3. International and Local Orders

 Be responsible for following NDA requirements and obtain the importation license for pharmaceutical products;

 Serve as main focal person in liaising with contracted importer and if MdM is directly importing, lead the process by coordinating with relevant departments in MdM Coordination (Logistics, Finance) and with HQ in Paris (Logistics Advisor/Purchaser, Health Advisor);

 Ensure presence during reception of International Order at Customs/NDA to jointly verify with Logistics or with third party importer the actual items received at the airport;

 Based on average monthly consumption (AMC), prepare medical requests (MR);

 Coordinate the delivery, reception and recording of international and local orders, in close coordination with the logistics department.


4. Mentoring

 Supervise the Pharmacy Assistant in recording all items received and issued using the database

 Build the capacity of Pharmacy Assistant and supervisors in Good Pharmacy Practices;

 Coordinate with Supervisors and Medical Doctors to ensure good dispensing and safe medication practices;

 Develop health facility staff's pharmacological knowledge by participating and facilitating Continuous Medical Education (CME)


5. Monitoring and Reporting

 Ensure that SOPs in the Pharmacy Management Guidelines are followed diligently by concerned relevant staff;

 Together with the MedCo, update the Pharmacy Management Guidelines as well as the Medical Standard List regularly ensuring it reflects current trends and situations.

 In collaboration with Medical Doctors, conduct regular spot-check of medical prescriptions to improve good dispensing and safe medication practices

 Oversee the monthly update of the Site and Central Pharmacy Management monitoring tool ;

 Prepare and submit the Pharmacy SITREP to the MedCo and ensure that it is properly and regularly archived in the SharePoint;

 Report and inform the MedCo on unusual patterns as well as forecasting extra-needs in order to ensure rational use and availability.


CONDITION OF EMPLOYMENT:

  • Starting: ASAP
  • Contract: Employee
  • Fixed term contract: From August 2020, with possibility of renewal.
  • Full time
  • Based in Bidibidi, Yumbe District, West Nile Region.
  • Required qualifications and skills
  • Education: Essential: Qualification as a Pharmacist (Bachelors of Pharmacy and Registered with the Pharmacy Board with a license to practice).
  • At least 3 year post-qualification experience, ideally in hospital/health facility pharmacy management
  • Experience: Prior experience working with international non-government organizations (INGO) is an asset
  • Language: English


Skills:

Experience in supervising, training and managing others

Ability to work well as a part of a multi-cultural and multi-disciplinary team

Ability to organise and prioritise workload and use initiative

Essential computer literacy (word and internet) and strong skills in Excel


Availability

Available for a minimum period of three months


Willingness to work in Yumbe district


Please hand deliver or email your CV and a cover letter to;

Human Resource Coordinator, Médecins du Monde,

Yumbe Municipality, Odropi Zone, Charanga Ward or 


mdm.recruitment.uganda@gmail.com


LIMITED DATE TO APPLY: 22/07/2020


MdM stands up for the integration of people living with disabilities and fights against discrimination

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