Personal Assistant

Anonymous Employer

Admin & Office

Hospitality & Hotel USh Confidential
1 month ago

Job Summary

Manage the reception of visitors to the Office.

  • Minimum Qualification:Bachelor
  • Experience Level:Mid level
  • Experience Length:3 years

Job Description/Requirements

KEY DUTIES & RESPONSIBILITIES

  • Manage the reception of visitors to the Office.
  • Greet, welcome, guide, and direct office guests appropriately and handle, answer, screen, and forward incoming calls.
  • To take care of the reception area and ensure that it has a good ambiance on a daily basis by ensuring that it is tidy and presentable.
  • Provide or channel appropriately basic and accurate information in-person and via phone/email to inquiries
  • Receive, record, sort, and distribute all office correspondences (mail/deliveries and courier) on a daily basis.
  • Ensure front office safety and security, following laid down office safety and access procedures. 
  • Assist staff in photocopying, scanning, and printing office documents.
  • Receive, record, and file all of the official correspondences.


REQUIREMENTS

  • A minimum of a Bachelor’s Degree plus relevant certifications in Front / Office Administration or Management
  • At least three years (3) proven full-time work experience as a Receptionist, Front Office Representative, or similar role, in a large and busy agency/office.
  • Having basic accounting fundamental principles is an added advantage ie Knowledge of QuickBooks.
  • Proficiency in Microsoft Office Suite is required.
  • Hands-on experience in handling and using office equipment (e.g. Landline, Fax Machines, Scanners,s and printers)
  • Professional attitude and appearance, and ability to multitask
  • Ability to adapt and handle emergency situations in a timely, calm, and effective manner
  • A pleasant personality, with customer service orientation and attitude
  • Solid written and verbal communication skills are required.


Behavioral competences:

  • Front desk management
  • Customer care
  • Records-keeping skills
  • Excellent communication skills including excellent writing skills
  • Proficiency in major software programs such as Word, Outlook, and Excel
  • Good interpersonal skills
  • Ability to work in a team
  • Strong analytical, written, and verbal skills
  • High level of integrity, accountability, and personal ethic
  • Good interpersonal skills; ability and inclination to work in/with teams
  • High level of self-drive, discipline, and desire to achieve
  • A go-getter requiring minimal supervision to work towards results. Honest


How to Apply:

All candidates should send their updated CVs and application letters through Brightermonday Portal by Clicking on the 'Apply Now ' section


FEMALE CANDIDATES ARE ENCOURAGED TO APPLY

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