Job Summary

The incumbent is responsible for the first point of contact to calls or visitors to the CEO's office: dealing with correspondences and phone calls, managing diaries, and organizing meetings and appointments, booking and arranging travel, transport, and accommodation.

  • Minimum Qualification: Bachelor
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description/Requirements

BACKGROUND 

Liquid Intelligent Technologies is a pan-African technology group with capabilities across 14 countries,  primarily in Sub-Saharan Africa. Established in 2005, Liquid has firmly established itself as the leading pan-African digital infrastructure provider with an extensive network spanning over 73,000 KM. Liquid  Intelligent Technologies is redefining Network, Cloud, and Cyber Security offerings through strategic partnerships with leading global players, innovative business applications, intelligent cloud services, and world-class security to the African continent. Under its new brand identity, Liquid Intelligent  Technologies has eight business units, namely: Liquid Networks, Liquid Business, Liquid Sea, Liquid  Cloud, Liquid Cyber Security, Liquid Home, Liquid Innovation, and Liquid Satellite. Liquid Intelligent  Technologies is now a full one-stop-shop technology group that provides tailor-made digital solutions to businesses in the public and private sectors across the continent. The Group also operates state-of-the-art data centers in Johannesburg, Cape Town, Nairobi, Harare, and Kigali, with a combined potential 19,000 square meters of rack space and 78 MW of power. 


ROLE OVERVIEW 

The incumbent is responsible for the first point of contact to calls or visitors to the CEO's office: dealing with correspondences and phone calls, managing diaries, and organizing meetings and appointments,  booking and arranging travel, transport, and accommodation. 


KEY RESPONSIBILITIES 

Day to day operations: 

• Day to day management of incoming & outgoing communication (phone calls, emails on behalf  of the CEO) and diary management 

• Submits reports and prepares summary briefs to the CEO and offering all the necessary  executive support 

• Organizes and coordinates agendas for in-house Management level meetings 

• Maintains documentation and meeting minutes for monthly management meetings with  head office and ensuring KPI’s are updated 

• Maintains corporate files and records of decisions for CEO to ensure action items are  recorded 

• Organizes and arranges meetings with customers, suppliers, and staff as required • Ensures office operations, licenses, and legal documents are up to date and filed  Travel and Accommodation Arrangements: 

• Makes travel arrangements and accommodation for the CEO, staff, and other key guests • Arranges corporate accommodation rates with hotels 

• Arranges airport pick-ups as required 

• Any other duties assigned from time to time


Job Profile  

General office administration: 

• Coordinates repairs and maintenance of the office and office equipment ensures the general  presentation of the office and the office environment including office facilities are maintained in a  presentable standard 

• Ensures common areas and boardroom are kept clean and tidy 

• Follows up on approvals of LPO & invoicing of office supplies & services 

• Maintains log of office keys 

• Follows up on office administration and maintenance projects to ensures they are well done and  completed 

• Ensures office stationery is sufficiently stocked and well allocated to staff without wastage • Assists in coordinating of general office functions, general staff meetings and events 


QUALIFICATIONS 

The ideal candidate must possess the following: 

• Bachelor’s degree in a business-related field – Essential 

• Diploma is an added advantage - Desirable 


EXPERIENCE 

• At least 2 years experience in a related field  


KNOWLEDGE AND SKILLS AREAS 

• Demonstrated working knowledge of practices related to general office administration and  secretarial functions such as record maintenance, travel, reporting, communication, business  etiquette, typing, mail services, office equipment requirements and maintenance, and office  supplies 

• Ability to handle confidential information in a professional and discreet manner • Proven ability to organize and maintain administrative processes is essential to this position • Ability to organize own work, coordinate projects, set priorities, meet deadlines and follow-up on • The ability to communicate effectively both verbally and in writing. Must have excellent writing  skills to assist with high-level communication/documentation 

• Must possess exceptional customer service skills 

• Problem-solving skills 

• Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail • Good interpersonal skills 

• Good communication skills 


All applications should be submitted  through Brightermonday Portal by Clicking on the 'Apply Now ' section before 12th October 2021


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