Office Assistant

Primary Responsibilities

The Office Assistant will work to support the Uganda FHI360 office and ensure that project operates smoothly and effectively. S/he will assist with the day-to-day administration of office facilities to ensure an efficient, productive, and safe working environment for staff and visitors.

Key Functions:

• Oversee the cleaning crew to ensure cleanliness and tidiness of the office, both outside and inside.
• Ensure all office furniture and electronics are kept clean.
• Ensure Office is opened early to allow cleaners to clean offices before staff come.
• Ensure Office is locked at end of day and all security lights are switched-on in the evening, and off in the morning.
• Ensure safety and security of the office supplies and equipment
• Monitor stock levels of office supplies and update the administrative assistant accordingly.
• Handle general office inquiries and route them to appropriate officers for assistance, as necessary.
• Ensure that staff tea is served at various identified locations within the offices.
• Support the office in absence of the administration assistant
• Carry out any other duties as may be assigned.

Qualifications and experience:

• Ordinary or higher level of education or Diploma.
• A security and safety certificate will be an added advantage.
• Ability to maintain a variety of records, such as inventories of supplies and materials.
• Proven ability to work independently and self-motivated, also work cooperatively with other office personnel.

Working conditions.

• Willingness and ability to work with stakeholders.
• Willingness to accept additional responsibilities.

Less than 10%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.