Imports Coordinator

Requirements

1. Education:

• A Bachelor’s degree in Supply Chain Management, Logistics, International
  

Business, or a related field.
2. Experience:

• At least 3 years of experience in imports, logistics, or supply chain coordination,
  

preferably in a manufacturing or food production environment.

• Experience working with URA digital systems (BWIMS) and Mermidon system is
  

highly desirable.

• Proven experience in managing cargo clearance, stock management, and customs
  

procedures.

How to Apply:

Interested candidates are invited to submit their applications, including a detailed CV and coverletter, by 8th December 2024. Applications can be sent to hr@ntakegroup.com or delivereddirectly to Kampala Head Office or any nearby branch.

1. Document Managemento Review, verify, and approve shipping and import documents for consignments
before their arrival at designated ports (Mombasa or Entebbe), ensuring full
compliance with regulations.
o Establish and maintain a streamlined filing system for all import-related
documents, promptly closing files once vessels are fully cleared and taxes are paid.
2. Consignment Coordination
o Serve as the primary liaison with clearing agents in Mombasa and Kampala,
tracking shipments to ensure timely clearance and dispatch of consignments.
o Proactively identify and resolve issues or delays during the clearing process,
minimizing disruptions to operations.
3. Cargo Verification
o Oversee the receipt, positioning, and validation of cargo using the URA digital
system (BWIMS – Bonded Warehouse Information Management System) to ensure
accuracy and compliance with regulatory standards.
o Record all cargo details accurately, promptly addressing any discrepancies.
4. Stock Management
o Update and maintain accurate URA stock records for all incoming vessels andcontainerized shipments.

o Regularly update stock data in the company’s system for 1m4s and 1m7s per truck,ensuring real-time inventory visibility.
5. Container Monitoring
o Track container movements continuously to ensure timely arrivals at the bond.
o Coordinate offloading operations efficiently to minimize delays and handling
issues.
6. Grain Reconciliation
o Reconcile grain quantities received against dispatch figures from GBHL, promptly
identifying and resolving any discrepancies to maintain inventory accuracy.
o Maintain detailed reconciliation records for auditing and reporting purposes.
7. Stock Card Preparation
o Prepare and manage detailed stock cards for all consignments stored in the bond,
ensuring accurate and up-to-date inventory tracking.
o Regularly review and update stock cards to reflect current inventory levels.
8. Data Entry and Reporting
o Accurately input grain truck load data and payment receipts into the company’s
system.
o Compile, analyze, and present comprehensive URA monthly reports to support
operational planning and regulatory compliance.
9. Logistics Coordination
o Allocate grain to transporters in a timely and efficient manner, ensuring smooth
operations and adherence to delivery schedules.
o Collaborate with logistics teams to optimize transport routes, minimizing costs andmaximizing efficiency.

10. Customs Clearance• Work closely with URA bond officers to facilitate accurate and timely customs clearance,
ensuring compliance with all regulatory requirements.
• Proactively address and resolve issues during the customs clearance process to preventdelays.