Human Resource Assistant

SeaOwl Group

Job Summary

Provide secretarial assistance to the HR division including but not limited to acting as main point of contact for HR division, prepare for meetings, filing, following up on mail etc

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

SeaOwl Group


Position: Human Resource Assistant

Reports to: Human Resource & Administration Director


ACTIVITIES

Assistant Duties:

• Provide secretarial assistance to the HR division including but not limited to acting as main point of contact for HR division, prepare for meetings, filing, following up on mail etc

• Follow up on administrative duties for the division such as preparation of mission orders, expense forms, leave schedules etc

• Responsible for incoming and outgoing mail circulation system: preparation, receipt, registration, dispatch and filing

• Typing, design and formatting of out-going documents, including policies, procedures, manuals, etc.

• Preparation of meetings and rendering secretarial assistance at the meetings

• Set-up and maintain a filing system for the HR division

• Launch purchase requisitions related to office activities.

• Manage the administration related duties and portray a good corporate image.


Specific Tasks in Human Resources & Administration Division:

• Division Reporting: Prepare the Division reporting (weekly, monthly, semi-annual and annual reports).

• Organization Charts: support in updating Organization Charts on as needed basis.

• Recruitment and Training Administration: Provide back-up support as necessary including providing support for inductions, supporting interview processes, onboarding requirements i.e. IGG creations, Badge requests, IT tools of trade, providing feedback to candidates…).

• Responsible for filing for all HR information both soft and hard copies.


Office Administration Duties:

• Ensure availability, proper storage & distribution of company’s office supplies (stationery, kitchen consumables. e.t.c.)

• Ensure availability, use and accountability of petty cash.

• Supervise office service contracts i.e. (courier services, Housekeeping, access control) by ensuring timely delivery of services.

• Control access & usage of company warehouse to ensure proper storage and accountability of inventory items.

• Follow up with insurance policies concerning company assets or long-term lease items (office equipment, furniture, etc) Any other business as necessary and in accordance with the company's development.


QUALIFICATIONS AND REQUIRED EXPERIENCE

• University degree in administration in Management/Human Resources.

• Minimum 3 years’ experience in related field.

• Confidentiality, strong interpersonal skills are required

• Good organisation skills and aptitude to work under stress


How to apply.

Interested applicants who meet the criteria as outlined above are encouraged to send a detailed CV ONLY by email to: Via email: career.ea@seaowlgroup.com  Subject of your email should be the position you are applying for Do not hesitate to contact us, if you have any questions or need any clarifications Tel. & WhatsApp: +256 (0) 761 441 554 Deadline for CV submission: Thursday, December 2nd, 2021 – 5:00 PM.

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