Head of Administrative and Financial Department

Join Iles de Paix

Position: Head of Administrative and Financial Department

Location:  Uganda – Fort Portal 

Start Date: As soon as possible

Full-time position

About Iles de Paix

Iles de Paix is an international NGO committed to promoting sustainable development through solidarity, empowerment, respect, and accountability. We work hand-in-hand with local partners to build resilient communities and improve livelihoods. More can be found on www.ilesdepaix.org

As Head of the Administrative and Financial Department, you will play a critical leadership role, ensuring compliance, financial health, and operational efficiency of our programs in Uganda. You will report directly to the Country Director and oversee a growing team.

Key Responsibilities

Compliance & Accounting

• Ensure compliance with Ugandan authorities (URA, NGO Board, FIA, URSB, etc.) and donor regulations.
• Maintain and update legal documentation, contracts, MoUs, and financial agreements.
• Oversee the monthly and annual accounts, ensuring all expenditures are well justified, allocated and documented.
• Supervise procurement processes and asset management procedures.

Financial Management & Budgeting

• Support annual budgeting processes and provide ongoing budget monitoring, forecasting, and reporting.
• Supervise fund requests, cash flow management, and monthly reconciliations.
• Control and analyze expenses across all programmatic and operational budget lines.

 Team & Departmental Leadership

• Supervise and coach the finance and admin team, fostering a culture of accountability and excellence.
• Organize department workflows and ensure clear delegation of roles and responsibilities.
• Take part in recruitment, training, and performance appraisals of team members.

Partner Support & Capacity Building

• Train and mentor partner organizations in financial and administrative management.
• Monitor the quality of partner reporting and ensure timely and compliant submissions.
• Promote continuous improvement in partner financial systems.

Representation & Institutional Relations

• Represent Iles de Paix in different matters with external authorities, institutions, and donors.
• Act as a point of contact for regulatory and compliance issues on behalf of the organization.

Human Resources Administration

• Manage administrative HR tasks such as contracts, payroll, benefits, leave tracking, and onboarding.
• Monitor and implement changes in labor laws and staff regulations.
• Contribute to the development of staff training and evaluation systems.

What We’re Looking For

✅ Profile & Qualifications

• University degree in Economics, Finance, or Management; CPA certification or in the process of obtaining one.
• Minimum 5 years of relevant experience in financial and administrative management, preferably in the NGO or development sector.
• Strong knowledge of Ugandan regulations related to NGOs, taxation, labor law, and compliance.
• Proficiency in accounting software, spreadsheets, and MS Office tools.
• Experience managing teams and working with partner organizations.

✅ Personal Competencies

• High integrity, discretion, and ethical standards.
• Excellent organizational, analytical, and communication skills.
• A mentoring and coaching mindset.
• Results-driven with a proactive, hands-on approach.
• Capable of managing stress, meeting tight deadlines, and adapting to evolving challenges.
• Committed to Iles de Paix’s values: Solidarity, Empowerment, Respect, and Accountability.

Why Join Us?

• Lead a core department in a mission-driven international NGO.
• Shape systems that drive sustainable impact in Ugandan communities.
• Join a collaborative and committed team striving for meaningful change.
• Competitive remuneration, including health insurance, aligned with experience and responsibilities.

How to apply

All applications must be submitted to Brighter Monday Uganda via jacintak@brightermonday.co.ug

The process involves sending an application letter and your CV via the email provided above, an initial screening by the Brighter Monday team, a preliminary interview with our Uganda office team, followed by a final interview