Grants and Partnership Officer- Uganda

BRAC International is Hiring! Join BRAC International to create opportunities for people to realise their potential.

BRAC is a global leader in creating large-scale opportunities for the poor. Founded in Bangladesh in 1972, it is now one of the world’s largest development organisations, touching the lives of an estimated 138 million people in 11 countries across Asia and Africa. For more information, please visit www.bracinternational.org

JOB PURPOSE

The Grant and Partnership Officer will assist the Grants Manager in managing donor funds through relevant systems, policies, and tools to ensure compliance and support BRAC's mission. This role involves ensuring adherence to grant management obligations, recommending system improvements, and collaborating with programme implementation, operations, and finance on proposals, reporting, monitoring, and compliance. The officer may need to work flexible hours during major emergencies.

MAJOR RESPONSIBILITIES

Coordination

• Coordinate the drafting process for financial and narrative reports, ensuring submission deadlines are met.
• Liaise with the donor/Affiliates regarding any clarifications on reporting dates or changing donor requirements.
• Facilitate Kick Off meetings with a diverse stakeholder group.
• Facilitate monthly Grant Review Meetings with a diverse stakeholder group and facilitates Close Out meetings and actions.
• Participate in Global Grant Management community of practice calls and trainings on behalf of Country Office and applies relevant information and learning internally.

Compliance

• Support adherence to BRAC Grant Management procedures and policies.
• Support adherence to BRAC Sub-Grant Management procedures and policies.
• Support adherence of basic donor compliance requirements across the Country through regular communication of compliance elements.

Partnership Management

• Take part in the due-diligence process in accordance with BRAC - policies & priorities.
• Advise management on the risks that might come along with a partnership (sub grantees).
• Take lead in analysing and building partner’s capacity.
• Be a focal personal of partner compliance.

Analysis

• May support review of proposal budgets to ensure correct budget template and identify questionable costs from donor compliance perspective.
• Perform monitoring of grants and perform further analysis to aid in resolution of issues identified.
• Maintain portfolio and pipeline tracker for the Country Office.
• Maintain reporting tracker for the Country Office Systems.
• Maintain grant files in accordance with BRAC procedures.
• Act as Country Office super user and lead on the BRAC Grant Management System, its reporting functions, and ensuring adherence to system guidelines to promote data quality.

EDUCATIONAL REQUIREMENTS

• Bachelor’s degree in Business Administration/ Finance/ Accounting/ International Development, or a related field. Master’s Degree or equivalent in a relevant field is preferred.
• Certification in Grant Management or a related area is advantageous.
• Relevant Training in donor compliance, financial management, or project management is a plus.

EXPERIENCE REQUIREMENTS

• Minimum 05 years of experience in grant management, financial oversight, or a related field.
• Proven track record of working with donor funds and ensuring compliance with donor regulations and organizational policies.
• Experience in proposal development, financial and narrative reporting, and monitoring and evaluation.
• Familiarity with humanitarian response and emergency management is advantageous.
• Demonstrated ability to collaborate effectively with cross-functional teams and external stakeholders.
• Experience with grant management software and tools is a plus.

SKILLS AND COMPETENCIES

• Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level.
• Understanding of the financial aspects of grant management, ability to work with Finance Department on grant management issues.
• Strong attention to detail, problem solving skills, and ability to analyse trends.
• Computer literate (i.e. Google Suite/ Word, Excel, Outlook, Internet Explorer, financial systems)
• Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure.
• Fluent communication (written and spoken) in English.
• Knowledge of BRAC, its history, and its program and culture desirable.

APPLY PROCEDURE:

Interested candidates should send their application indicating the branches of interest, CV and academic documents as one document addressed to the Head of Human Resources by email bimcf.uganda@brac.net.

Submission deadline is 10 September 2024. The subject must be the name of the position applied for strictly when submitting. Only complete applications will be accepted, and only shortlisted candidates will be contacted.

NOTE: BRAC Uganda doesn’t charge any fee at any stage of the recruitment process from the applicants. Should you have any doubts about the authenticity of any communication purportedly on behalf of BRAC Uganda please send us an email before taking any further action in relation to the issue at hand.

BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent. “BRAC International is an equal opportunities employer”