Finance and Grants Manager

African Network for the Care of Children Affected by HIV/AIDS (ANECCA)

Job Summary

He/she is responsible for having in place efficient and effective management of ANECCA-LPHS-Karamoja Project cash flows, managing the end-of-period procedures, ensuring the generation of periodic financial reports, budgeting & budget control, upholding internal controls.

  • Minimum Qualification: Bachelor
  • Experience Level: Senior level
  • Experience Length: 5 years

Job Description/Requirements

African Network for the Care of Children Affected by HIV/AIDS (ANECCA)


Reports to: Director Finance and Administration

Duty Station: Moroto


Institutional Background

The African Network for the Care of Children Affected by HIV/AIDS (ANECCA) is a network of clinicians and social scientists with a mission to improve the quality of health care services for women, children, adolescents, young adults, and their families in Africa. ANECCA is a registered NGO in Uganda with strong collaboration with the Ministry of Health, District Local Government, and other related institutions.

ANECCA is implementing the USAID Local Partner Health Services – Karamoja Activity, purposely to Support the public health sector to increase the availability, accessibility and utilization of quality integrated HIV and TB services in the Karamoja-region in Eastern Uganda. We are thus seeking applications for qualified individuals for the position of Health Informatics Officer to be based at the Moroto office.


Roles and Responsibilities:

Finance

• He/she is responsible for having in place efficient and effective management of ANECCA-LPHS-Karamoja Project cash flows, managing the end-of-period procedures, ensuring the generation of periodic financial reports, budgeting & budget control, upholding internal controls.

• Supervise and manage day-to-day accounting functions including data entry into quick Books

• Carry out monthly bank reconciliation and timely submission of financial reports to ANECCA HQ and to the donors.

• Process advances for field activities and staff travel, ensuring proper process for disbursement of funds, correct documentation and the settlement of advances in a timely manner.

• Carry out aging analysis and ensure that staff account for advances in a timely manner.

• Review monthly payroll in compliance to ANECCA policies and procedures, ensuring direct transfer to staff salary accounts and remitting the payroll deductions to the correct government authorities;

• Ensure that monthly management accounts are reviewed and variances are acted on by budget holders; report to the SMT on the variances and the corrective action that will be taken.

• Regular visits to the field offices, project sites and partners to ensure quality in all aspects of finance management Legal, security and Risk Management.

• Coordinate with auditors to complete all the required internal/external statutory audits, perform regular reviews of audit reports and follow up on the implementation of audit recommendations.

• Manage liquidity by ensuring LPHS-Karamoja Project Uganda has adequate cash flow at any one time.

• Conduct spot checks for field activities to ensure internal controls are working and; Perform Budget Vs Actual analysis on monthly basis and advice management of areas of red flag on over/under expenditure.

• Review of Mobile Money payments against Mobile Money Registration forms, Participant registrations / attendance forms, Approved Activity Request (AAR), Travel Activity Budget and all related support documentation from the project implementing teams.

• Review Vendor payments in line with ANECCA’s procurement, Manual and USAID cost principles.


Grants management

• I identify partners for sub-granting through generating SOWs with the technical Teams and developing RFPs

• In coordination with the local capacity building team, administer the USAID Grants assessment tool (NUPAS) on eligible local organizations, with special attention to the organizations’ sub-award management policies, procedures and structures.

• Develop materials and provide training and oversight to facilitate corrective action on the identified weaknesses and gaps.

• Work with sub-grantees to prepare and complete cost proposals during application process to ensure compliance with USAID and ANECCA’s financial rules and regulations.

• Support and ensure that sub-grantees expenditures are in line with USAID’s cost principles and that their reports are submitted on time.


Qualifications and Experience

Required Experience and Qualifications

• A bachelor’s degree in Business Administration, BCOM, or any related Business Course majoring in Accounts and Finance.

• Possession of accounting qualifications CPA, ACCA, CIMA or equivalents

• Possession of a Master’s Degree in Business, Management, Finance, Administration, or other related field is an added advantage.

• At least 5 years of relevant experience managing the financial and administrative components of a large organization 3 of which should be USG-funded programs.

• Specific experience with USAID contracting and grant mechanisms, with demonstrated knowledge of USAID financial and management systems, regulations, and reporting requirements.

• Excellent written and oral communication skills

• Strong analytical and problem-solving skills

• Proven ability to set priorities, multi-task, and work collaboratively as well as independently


How to apply.

All interested persons are requested to apply by sending detailed applications with the most recent resumes and references to Esther Namwase email: enamwase@anecca.org not later than 5:00pm 9th December 2021.


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