Finance and Administrative Officer

Anchor Systems

Job Summary

We’re looking for a diligent, energetic, and hard-working Finance and Administrative Officer to help us launch our Uganda business. The Finance and Administrative Officer would be responsible for the maintenance of accurate and reliable accounting records, complying with local tax regulations, and other administrative tasks. This position is an excellent opportunity for early-to-mid career finance professionals with excellent attention to detail and strong skills in online accounting software. This role will help grow our presence in Uganda and will be based in the whole of Uganda.

  • Minimum Qualification: Bachelor
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description/Requirements

Anchor Machines is hiring!

We’re looking for a diligent, energetic, and hard-working Finance and Administrative Officer to help us launch our Uganda business. The Finance and Administrative Officer would be responsible for the maintenance of accurate and reliable accounting records, complying with local tax regulations, and other administrative tasks. This position is an excellent opportunity for early-to-mid career finance professionals with excellent attention to detail and strong skills in online accounting software. This role will help grow our presence in Uganda and will be based in the whole of Uganda. 


• Minimum Qualification: Bachelor’s Degree

• Experience Level: Mid-level

• Experience Length: 1year


Job Description/Requirements 


About US:

Anchor Systems is a technology-based Construction Equipment provider committed to driving change in the region. Anchor Systems through its application, Anchor Machines, is focused on improving Construction Efficiency, easy access to, and affordability of Construction Equipment in Africa. We use data from our Application to provide a seamless connection between our clients and the Construction equipment they need on-site.


Job Summary:

We’re looking for a diligent, energetic, and hard-working Finance and Administrative Officer to help us launch our Uganda business. The Finance and Administrative Officer would be responsible for the maintenance of accurate and reliable accounting records, complying with local tax regulations, and other administrative tasks. This position is an excellent opportunity for early-to-mid career finance professionals with excellent attention to detail and strong skills in online accounting software. This role will help grow our presence in Uganda and will be based in the whole of Uganda. 


Key Duties and Responsibilities: 

Organizational Accounting and Administration

• Accurate processing and posting of transactions into the accounting system in line with cash basis of accounting;

• Timely Processing and submission of payment requests together with accurate and complete supporting documentation;

• Liaising with the I.T and Marketing teams to extract data and reports to deliver timely and accurate financial data to Management to enable them to monitor their budgets vs expenditure on a monthly basis;

• Support staff fill in timesheets accurately by the 20th of every month duly approved by respective supervisors, and submitting them together as a batch to Management;

• Updating staff advance registers and reconciling them with respective accountabilities for submission together with accurate complete supporting documentation;

• Ensure timely banking of company monies a daily basis;

• Reconciliation of petty cash accounts, petty cash accounting, and cash flow reporting;

• Prepare for and assist to coordinate the annual audit and following up the implementation of audit recommendations;

• Assist in maintaining controls over fixed assets including tagging of assets and annual physical verifications;

• Maintain a schedule of regular utility bills and follow-up on bills to ensure they are paid before the due date;

• Ensure proper filing of both computerized and physical accounting records;

• Regular backup of the computerized accounting system;

• Track stocks of office supplies and place orders when necessary;

• Maintaining clean office environment both external and internal at all times;

• Ensuring provision of office tea and break and evening time and meals at lunchtime to staff;

• Ensuring that all office equipment including motorcycles are in good running order through regular maintenance, servicing of motor vehicles/cycles on schedule and timely repairs whenever they breakdown;

• Ensuring safety to staff and security of assets, against fire and theft;

• Ensuring that all office utilities are running and available at all times.


Required Qualifications and Skills:

• Minimum a Bachelors Degree in any Business related field, Accounting with part qualifications in a recognized professional qualification in Accounting (ACCA, CPA or ACA) or equivalent;

• Good working knowledge in the internet-based accounting system; Highly developed interpersonal and communication skills including influencing, negotiation, and coaching;

• Highly developed emotional intelligence and ability to work well with people from diverse backgrounds and cultures;

• Strong results orientation, with the ability to challenge existing mindsets; Ability to present information in a succinct and compelling manner; 

• Ability and willingness to quickly change work practices and hours and ensure a fast turnaround for urgent tasks;

• Excellent computer skills especially in MS Excel spreadsheets and MS Word;

• Fluency in English, both verbal and written;

• High integrity, pro-active, stable, robust character, and a good team-player;

• Proven commitment to accountability practices;

• Proven ability to prioritize tasks, meet deadlines, and work with limited supervision.


All applications will be received and Reviewed through Brightermonday Portal by Clicking on the 'Apply Now ' section

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