2 months ago

Job Summary

The Finance and Administration Officer has the responsibility to ensure the effective and efficient day-to-day implementation of the intervention under the overall guidance and supervision of the Chairperson LDF who is responsible for the Project at the Livestock Development Forum.

  • Minimum Qualification:Bachelor
  • Experience Level:Mid level
  • Experience Length:3 years

Job Description/Requirements

CREATION OF WORK OPPORTUNITIES FOR YOUNG PEOPLE IN THE PROVISION OF EXTENSION SERVICES AND DISTRIBUTION IF OVER THE COUNTER LIVESTOCK PHARMACEUTICAL AND NUTRITION PRODUCTS

FINANCE AND ADMINISTRATION OFFICER


BACKGROUND

Our clients (“implementing partners”) have received support from the Private Sector Foundation Uganda in partnership with the Mastercard Foundation under the Enhancing Lead Firm Structure Project to accelerate the creation of work opportunities in the livestock sector for young people aged 18 to 34 years through the provision of extension services. 


The project Interventions seek to address challenges of pests and diseases, as well as poor nutrition through capacity building of para-vets, mindset change, implementation of a framework for the provision of extension services, and leveraging of the use of technology in the provision of extension services and distribution of.  


The intervention focuses on creating, maintaining, and sustaining growth in job markets through strengthening the capacity of actors to efficiently produce and sell their goods and services in expanded markets, developing new diversified financing mechanisms as well as growing the capacity of business leaders and their support service providers to manage and expand their enterprises. This transformative intervention will also transition Micro Enterprises to Small Enterprises.


INTRODUCTION: 

Under the overall responsibility and technical and financial supervision of the Chairperson LDF, the Finance and Administration Officer will be responsible for ensuring the day-to-day accounting, operations, and financial management functions are performed following LDF’s policies and procedures as per the PSFU project requirements. The position will work with the 

head of the implementation of the project with responsibility for the management of the intervention in close consultation with stakeholders and partners.


The Project Manager will provide the required technical and administrative support to coordinate and implement activities. He/she will ensure effective management of the Intervention and any co-funding resources through close contact and guidance of the Chairperson LDF and the PSFU Project Unit. The Project Manager will report to and be guided and supported by the Case Manager, who will provide policy and technical guidance to achieving goals, ensuring cost-effectiveness, and reaching scale.


SCOPE OF WORK

General: The Finance and Administration Officer has the responsibility to ensure the effective and efficient day-to-day implementation of the intervention under the overall guidance and supervision of the Chairperson LDF who is responsible for the Project at the Livestock Development Forum.  


The position will report to the Programme Manager and work with other officers within the Organization to ensure the proper implementation of quality finance and administrative management. S/he will work under the direct supervision of the Chairperson and work with the Project Manager, Finance and Administrator, Project M&E Officer & Programme Officer


The specific duties of the Project Manager will include to

1. Finance

  • Advise program teams on resource integration options to meet match requirements of grants
  • Lead the development of the annual program team operating budget, monitor actual performance, and develop project projections.
  • Review and/or generate financial reports for compliance with grant and donor requirements.
  • Analyze spending trends and provide feedback and analysis to the Project manager and field colleagues on areas with significant over or underspending.
  • Prepare close-out documentation at end of funding cycles in compliance with government regulations.
  • Contribute to the preparation of financial statements for donors and processing and retention of documents and supporting following donor’s rules and regulations.
  • Ensure compliance with regulations (internal and donor-related) for procurement of goods and services and record-keeping.


2. Budgets

  • Review monthly Budget vs Actual (BvAs) and prepare any adjustments required for the Program Manager to review
  • Provide insight into projected Budget vs Actual report based on field office generated information and provide the same to the Consortium finance and Programme manager ensuring timeliness and accuracy.
  • Working with the Project manager to assist project staff and consultants to prepare grant budgets to support new proposals or realignments also ensuring adequate coverage of field operating cost
  • Assist Project Manager and program managers to ensure that all accruals at grant closure is accurate, valid, and are promptly liquidated 
  • Review payment vouchers, ensuring completeness of the documentation and consistency with LDF and PSFU project policies and procedures.
  • Cash/Bank – Management Support in the processing of bank, Mobile Money, and cash transactions.
  • Prepare weekly cash count and ensure that documentary evidence is duly signed by yourself and the Project Manager.
  • Preparation of cash forecasts for submission to PSFU for release of funds on time
  • Monitoring cash usage and requirements and informing the Manager of possible unusual activity or requirements
  • Support donor audits, provide the required information, and facilitate audit recommendations Implementation


3. Administration

  • Develop and maintain effective office systems (e.g., IT support, office maintenance, fixed assets, supplier contact), ensuring these are consistent with LDF’s operating requirements.
  • Support the efficient running of LDF’s office and projects daily operations.
  • Ensure all procurement processes comply with PSFU and MCF regulations.
  • Support logistics for LDF offices
  • Other administration duties as agreed.


DURATION, LOCATION, AND NATURE OF APPOINTMENT: 

The appointment will be for an initial 1-year renewable for a further 1 year subject to a three-month probation period and performance. The Project Manager will work from the LDF Offices in Kampala but will be required to travel regularly throughout the country in accordance with approved work plans and programmes.


QUALIFICATIONS: 

The Finance and Administration will be recruited competitively from among Ugandan citizens and must have the following qualifications: 

  • Sufficient knowledge of accounting and bookkeeping and high financial analytical skills
  • Working knowledge of computerized accounting and other computer application packages 
  • High integrity to be able to handle cash and cash related transactions 
  • Good interpersonal skills to be able to relate to people of diverse backgrounds
  • Detail attention to be able to scrutinize financial and other information documents before decision making
  • Planning and organizing ability to be able to accomplish tasks, file and retrieve information
  • Effective communication both oral and written English
  • Ability to produce and analyze report
  • Strong report writing skills in the English Language
  • Must have an experience of at least 3-4 years of working with livestock


Desirable Attributes:

  • A passion for youth employment– men and women
  • A commitment to the protection of youth and children


How to apply.

All applications will be received and Reviewed through Brightermonday Portal by Clicking on the 'Apply Now ' section






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