Job Title: Finance and Admin Assistant
Department: Finance and Administration
Reports to: Finance and Admin Lead.
Supervises: Admin. Assistant, office welfare Asst, Security Asst etc.
Duty Station: Plot 1115 Bukoto Kisaasi Road, Kisaasi, Kampala, Uganda.
Duties and Standards
1. Duty (80%) Finance
To maintain standard financial and administrative procedures.
To ensure the smooth running of the Company’s internal administration and
To assist in preparation of quarterly management accounts and projections
and other relevant reports.
Work closely with all departments to update a weekly budget according to
the Company COA.
To ensure that all the Company’s expenditure is correctly authorized before
disbursement and accounted for.
To ensure that appropriate policies are in place with regard to procurement
and tendering processes to secure the best deals from service providers.
To maintain a risk register for all suppliers
Monitor and manage expenditures within allotted budget.
Review Supplier invoices and make the relevant payments in a timely
Generate Creditors list to ensure timely payments.
Communicate Payments made to suppliers and update them of their
Inform suppliers of any hardships if not paid in time.
Assist in implementing standard accounting policies.
Ensure a well-managed stock system and updated records.
Prepare for Monthly stock taking and share a report.
Supervise and manage tax filing activities.
Identify and resolve financial and administrative issues.
2. (15%) Administration
Ensure that company assets are properly utilized and provide a monthly
To Manage company Utilities before they expire to ensure full time
Sign Gate passes to allow exit of company assets.
To coordinate and collaborate security issues.
Supervise Office welfare assistant to ensure office supply
Provide training and guidance to staff on administrative matters as needed.
5. (5%) Human Resources.
Handle aptitude tests for new candidates.
Do induction sessions with new candidates as per company policies and
Manage all Welfare issues and staff complaints
Review leave dates of staff.
Maintain a record of staff present on a daily basis and follow up with absent
Key Performance Indicators
1. Percentage of petty cash transactions posted in the Correct Chart of Accounts
Budget Centre within 3 working days.
2. Percentage of tracking hardware equipment with the correct balances upon
any spot check.
3. Percentage of Supplier Invoices posted within 3 working days upon receipt of
4. Number of Staff present 26/26 in a month.
5. Percentage of company Utilities updated prior to expiry to ensure 100%
To apply for this role send your CV and cover letter to firstname.lastname@example.org and use the job title as the subject
All previous applicants for this positions should not apply again.