Supreme

FINANCE & ADMINISTRATIVE ASSISTANT- 3D SERVICES

Job Summary

Office support with finance and administration

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

Job Title:       Finance and Admin Assistant

Department: Finance and Administration

Reports to:    Finance and Admin Lead.

Supervises:   Admin. Assistant, office welfare Asst, Security Asst etc.

Duty Station: Plot 1115 Bukoto Kisaasi Road, Kisaasi, Kampala, Uganda.


Duties and Standards


1. Duty (80%) Finance

 To maintain standard financial and administrative procedures.

 To ensure the smooth running of the Company’s internal administration and

its cost-effectiveness.

 To assist in preparation of quarterly management accounts and projections

and other relevant reports.

 Work closely with all departments to update a weekly budget according to

the Company COA.

 To ensure that all the Company’s expenditure is correctly authorized before

disbursement and accounted for.

 To ensure that appropriate policies are in place with regard to procurement

and tendering processes to secure the best deals from service providers.

 To maintain a risk register for all suppliers

 Monitor and manage expenditures within allotted budget.

 Review Supplier invoices and make the relevant payments in a timely

manner.

 Generate Creditors list to ensure timely payments.

 Communicate Payments made to suppliers and update them of their

outstanding balances.

 Inform suppliers of any hardships if not paid in time.

 Assist in implementing standard accounting policies.

 Ensure a well-managed stock system and updated records.

 Prepare for Monthly stock taking and share a report.


 Supervise and manage tax filing activities.

 Identify and resolve financial and administrative issues.


2. (15%) Administration


 Ensure that company assets are properly utilized and provide a monthly

report.

 To Manage company Utilities before they expire to ensure full time

availability.

 Sign Gate passes to allow exit of company assets.

 To coordinate and collaborate security issues.

 Supervise Office welfare assistant to ensure office supply

 Provide training and guidance to staff on administrative matters as needed.


5.  (5%) Human Resources.


 Handle aptitude tests for new candidates.

 Do induction sessions with new candidates as per company policies and

procedures

 Manage all Welfare issues and staff complaints

 Review leave dates of staff.

 Maintain a record of staff present on a daily basis and follow up with absent

staff.


Key Performance Indicators

1. Percentage of petty cash transactions posted in the Correct Chart of Accounts

Budget Centre within 3 working days.

2. Percentage of tracking hardware equipment with the correct balances upon

any spot check.

3. Percentage of Supplier Invoices posted within 3 working days upon receipt of

service/Product/Supplier Invoice.

4. Number of Staff present 26/26 in a month.

5. Percentage of company Utilities updated prior to expiry to ensure 100%

availability.


To apply for this role send your CV and cover letter to hr@3dservices.co.ug and use the job title as the subject

All previous applicants for this positions should not apply again.

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