Executive Assistant P3

Description

and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The incumbent should have extensive experience (at least 7 years) in the performance of similar functions, and a proven record of maintaining confidentiality due to his/her access to sensitive and highly confidential information. Must have a proven record of integrity and honesty. S/he must be super organized and able to process a wide array of information within a limited period. The desired candidate must be an excellent team player with experience in a multicultural environment. These qualities must have been demonstrated in current or previous functions. S/he must be very adaptable to changing work environment. Must be fair and polite with the different stakeholders and interlocutors who deal with the Representative whilst remaining firm. Cross-regional experience will be an added advantage and knowledge of the current operational context of Uganda will be very much necessary.

Required languages (expected Overall ability is at least B2 level):

,

,

Desired languages

,

,

Operational context

Occupational Safety and Health Considerations

To view occupational safety and health considerations for this duty station, please visit this link:

Nature of Position

The Government of Uganda (GoU) is a signatory to the 1951 Refugee Convention and its 1967 Protocol. Uganda adopts a settlement approach to refugee management and protection, whereby, upon receiving refugee status, new arrivals are provided with plots of land in refugee-hosting villages on which to build new homes and grow agricultural crops. Refugees can freely access public services such as health and education and are granted a range of rights and freedoms, including freedom of movement, to seek employment and to start their own business. Uganda hosts the largest number of refugees in Africa with multiple emergencies unfolding around its borders with majority of the refugees originating from South Sudan and the DRC Congo.

The Executive Assistant reports to, and provides support to the Representative through, among others, management of information and preparation and documentation of meetings. He/She follow-up on actions, deadlines, commitments, maintenance of protocol procedures, and through supporting communications with Country Operations, Bureaux, Divisions, and other stakeholders.

The Executive Assistant helps the Representative to identify priority matters that needs to be urgently addressed. S/he ensures full confidentiality in all aspects of assignment.

The incumbent receives guidance from the Representative and liaises with colleagues in the Uganda operation on matters of non-routine significance to prepare documents and manage the flow of information. S/he analyses information flows and makes suggestionsâand implements proceduresâfor efficient information management.

The incumbent also ensures that regular contacts with external parties, including government officials, UN agencies and other international organizations, are made to provide the supervisorâs contacts with background information on relevant topics prior to meetings, to respond to queries on behalf of the supervisor at his/her discretions, and to obtain assistance of others on matters of relevance to the office.

The Executive Assistant works closely with the senior management support team and may supervise staff in the team. He/she also assumes a coordination role within the structure.

Living and Working Conditions

Kampala is a Family Duty Station Capital city with a large offer of comfortable houses and flats are available, bank services are excellent as well as a decent internet service and mobile coverage. Power supply might be irregular in some areas hence a generator or backup inverter might be necessary. Medical facilities including hospital of good quality are available as well as a large choice of international school and nurseries. Food and house supplies are available in supermarkets and markets and on-line purchase and home deliveries is efficient. No decent public transport is available, but Taxis/Uber are commonly used, and car purchase is an easy option as the offer is wide.

Although Kampala and Entebbe are considered under a moderate security level (Security levels III), many UN agencies and funds are headquartered in Kampala including UNHCR branch office to provide support on the mandate to protect and assist refugees of both Urban caseloads and those in settlements in the Southwest, Midwest and West Nile regions. Kampala is considered a family duty station with better social amenities- schools, recreation, and health services. The major threat to staff includes and is not limited to prospects of terrorism allowed heavy security presence in both uniform and plain cloth, high road traffic accidents, common law crimes and spontaneous outbreaks of water born disease like Typhoid, cholera plus occasional political /civil unrest mostly contained by Government. The security management systems have put in place mitigation measures to avert the impact of the threats therein and is a collective responsibility of all staff members

Additional Qualifications

Bachelor of Arts (BA): International Relations, Bachelor of Arts (BA): Political ScienceProgramme Management (PM) 1 - UNHCR

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration

UNHCR Salary Calculator

Compendium

Add. 1 to Bi-annual Compendium 2023 - Part B

Additional Information

Functional clearance

This position doesn't require a functional clearance