Job Summary

Lively Minds is an award-winning NGO, working to get pre-schoolers in rural Ghana & Uganda school-ready. We are recruiting for two District Liaise Officers. The Liaise Officers are part of a busy District Implementation team, responsible for embedding and sustaining the programme.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

The Liaise Officers are part of a busy District Implementation team, responsible for embedding and sustaining the program. Each Liaise Officer is responsible for providing training, technical support, and capacity building to the sub-county.

The Liaise Officer has a high level of responsibility within each Sub County. He/she manages the programs’ relationship with a number of different sub-county stakeholders and represents Lively Minds. The officer will work closely with Mayuge District stakeholders to help problem-solve any issues and risks, including quality and compliance issues such as absence and lateness.

The Officer will also produce reports as well as analyze financial reports submitted by the sub-county. The Liaise Officer will work directly with the Lively Minds Coordinators, to support them to quickly resolve issues and escalate to the sub-county chief where necessary.

Main duties and responsibilities

Responsible for the success of the “embed” phase

  • Support capacity building through training, coaching, and mentoring others.
  • Monitor and report on “set-up” activity compliance by sub-county team, identifying issues and proactively problem-solving.
  • Build sub-county capacity and ownership during ongoing activities through training and field/online/mobile coaching/mentorship sessions.
  • Supervise the quality of ongoing activities delivered by sub-county, including “Top-up” workshops, target period meetings, monitoring, termly reporting, radio program etc. – proactively identifying challenges and coaching sub-county to solve challenges.
  • Supervise and report on sub-county compliance, analyzing data and financial reports/accountability, identifying risks, problem-solving, and escalating where appropriate.
  • Share lessons learned with wider stakeholders and contribute to continuous improvement programs for areas such as District support packages.

Quality assurance, reporting, and compliance

  • Monitor training of mothers and support Setup team where required.
  • Monitor on-going quality of Play Schemes, Parenting Workshops and Radio Programme, identifying risks and bright spots and proactively problem-solving.
  • Provide timely and accurate reports of Play Schemes, Parenting Workshops, and Radio Programme quality.
  • Make and submit an activity, and monthly narrative reports highlighting key issues including but not limited to successes, challenges, action points, success stories, and lessons learned to the Programme Coordinator in a timely manner.
  • To report any risks or successes that may impact the program quality and develop and share plans to meet those needs/opportunities, communicating and cooperating with fellow team members and stakeholders.
  • Assess budget requests and analyze financial expenditure.


About you

To succeed in this role, you must be:

  • Proactive, energetic, and highly motivated.
  • Analytical with a keen eye for detail.
  • Confident in training, coaching, and motivating others to solve problems.
  • Able to manage a diverse group of stakeholders, including senior government stakeholders such as sub-county chief.
  • Able to monitor and analyze budgets.
  • Technically proficient and able to learn to use new tools quickly.
  • Good strategic problem solver who can identify sustainable solutions.


Essential experience and skills

  • Minimum qualification: Degree in early childhood or a relevant subject.
  • 3- 5 years of relevant work experience.
  • Good financial acumen with monitoring and reporting on finances/budgets.
  • Ability to coach and deliver training to government officials and others.
  • Ability to work closely with a range of senior Regional and District stakeholders.
  • Understanding of Monitoring and Evaluation practices with strong data analysis abilities.
  • Analytical with strong problem-solving abilities and the ability to make decisions in a timely and robust manner.
  • Excellent planning and organizational skills.
  • Very good communication, negotiation, and influencing skills with good basic report writing skills.
  • Comfortable with frequent travel and overnight stays.
  • Technically literate – Good understanding of MS Word, Powerpoint, and Excel. Able to adapt to and learn new tech systems easily.
  • Fluent in Ugandan Lusoga (written and spoken)

Desirable experience and skills

  • Experience in working with GES or education stakeholders.
  • Experience of working for an NGO.
  • Fluency in one or more of the following languages will be an added advantage: Luganda or Kiswahili

How to Apply
This is a re-advertisement, previous applicants need not apply. 

All applications will be received and Reviewed through Brightermonday Portal by Clicking on 'Apply Now ' section by 11:59 pm EAT on Monday 3rd January 2022


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