Compensation and Benefits Specialist

Background:  

The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care, and Treatment; Training, Research, Laboratory services  (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening. 

In order to successfully, implement this, IDI is looking for a competent and experienced  individual to fill the position below:  

Job Title: Compensation and Benefits Specialist 

Vacancy Code: CBSX005 

Duty Station: Kampala 

Classification: Full Term (Contract) 

Reports to: Compensation and Benefits Manager 

General Summary:  

To develop and implement strategies for compensation, reward, and human resource management information systems that enable timely and accurate processing of compensation and benefits processes as well as fast and accurate retrieval of human resource information. 

Key Responsibilities: 

• Develop an annual work plan for the compensation, reward and HRMIS function that  feed into the overall Human Resource annual work plan in line with the overall HR  planning cycle. 
• Develop and monitor the implementation of compensation and HRMIS guidelines and  standard operating procedures (SOPs) that enable accurate processing of salary as well  as accurate storage and fast retrieval of information across all HR functions 
• Manage the HR Management Information System and ensure timely input of data and  fast retrieval of information. 
• Timely preparation of an accurate monthly staff payroll and ensure that the final payroll  is submitted to the Accounts section for review in line with IDI's policies and procedures.
• Accurately prepare and process the statutory deductions (Taxes) and any other  deductions off staff payroll and ensure that all the files are submitted to the Accounts  section for review in line with IDI's policies and procedures i.e PAYE, NSSF, LST, Provident  Fund.  
• Prepare and manage the IDI's Health and GPA insurance schemes ensuring that all staff  are enrolled and that service providers respond to staff needs and are compliant with the  terms and conditions as stipulated in the insurance policies. 
• Prepare and submit accurate financial reconciliations for both medical insurance and  GPA expenses and ensure that all the necessary financial recoveries are made for both individual staffs (through the payroll) and for Projects. 
• Attend to staff issues with regard to compensation and benefits including issues with the service providers and provide remedial action as soon as possible. 
• Conduct training and sensitizations to staff with regards to compensation and benefits policies and procedures and ensure that all staff is aware of their rights and privileges as far as compensation and reward issues are concerned. 
• Develop and provide quarterly reports regarding the compensation and benefits environment in IDI to inform decision-making. 

Person Specifications 

• Background in Social Sciences with a Post Graduate qualification in Human Resource  Management is highly preferred or an advanced qualification in Human Resource  Management, Industrial/ Organizational Psychology, Business Psychology, or any other field related to compensation & benefits management with experience in payroll management (salaries and Provident Fund in a large organization). 
• Excellent numerical and analytical skills 
• At least 5 years of proven experience in managing HR Information Systems including payroll management, processing taxes, and managing staff Health and Group Personal  Accident (GPA) insurance. 
• Experience with Microsoft Dynamics Navision is an added advantage 
• Ability to keep and maintain the confidentiality of data and departmental security at all times. 
• A good listener with empathy and compassion 

How to apply; 

Candidates that meet the above criteria and have what it takes to excel in this position should send their CVs, including details of email address, present position, current remuneration,  certificate/testimonials, and updated email address and phone contacts of three (3) referees not later than 21st April 2023. Please follow this link https://idi.mak.ac.ug/hrms to apply for the position above. 

Key Notes:  

1. IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process. 

2. Internal candidates who meet the required specifications and have worked with IDI for a  period of at least one year will be given priority. 

3. Make sure that your application letter, CV, and certificates are attached as one document.

4. Indicate the Vacancy Code as the subject line of your email. 

5. Please note that if you DO NOT indicate the vacancy code as instructed above, your application will not be considered. 

6. Any form of canvassing will lead to automatic disqualification. 

7. Only shortlisted candidates will be contacted. 

NB: Candidates should attach a copy of their National Identity Card 

The Head of Department, Human Resources 

Infectious Diseases Institute — IDI Knowledge Centre, Makerere University Main Campus College of Health Sciences, Makerere University  

P.O. Box 22418, Kampala, Uganda