Assistant Administrative Secretary, Directorate Of Human Resources

Qualifications, Skills and Experience:

• Honour’s Bachelor’s degree in Secretarial Studies or Office Management from a recognized institution.
  

Skills/Competences      

• Ability to handle clients in a courteous manner;
  
• A team player with good interpersonal skills;
  
• Good communication skills;
  
• Proficiency in using MS Office with a typing speed of at least 40 words per minute;
  
• Time management.
  

• Manage and ensure harmonious working relationships amongst staff under his/her care;
  
• Oversee the creation, proper maintenance, storage, retrieval of electronic and manual records;
  
• Receive and make official calls in a cost effective and courteous manner;
  
• Establish a register for and oversee the use and maintenance of office equipment and facilities;
  
• Produce reports and draft general correspondences, memoranda and speeches;
  
• Arrange for both local and international itineraries;
  
• Organize and maintain a schedule for workshops, meeting and other official events;
  
• Provide secretarial services to the unit;
  
• Requisition, maintain and account for financial and other resources in the course of duty;
  
• Provide custody of stationery and office equipment for the office;
  
• Perform any other related duties assigned by the supervisor.