Assistant Administrative Secretary

Responsibilities

1. Drafting Correspondences and produces the work accordingly.
2. Prepares reports, presentations and minutes.
   
3. Identifies and requisitions for office requirements.
   
4. Prepares responses to routine correspondence and disseminates informationfrom the Office appropriately as instructed by Supervisor.
   
5. Maintains security of office assets.
   
6. Manages office records including their filing, security and retrieval.
   
7. Draws up and monitors programs, activities and appointments of the Office.
   
8. Receives and attends to Visitors/ Clients.
   
9. Receives or dispatches mail and correspondence from the Office.
   
10. Requisitions for, manages and accounts for office imprest.
    
11. Schedules meetings and appointments.
    
12. Performance assessment conducted by 31st July and performance agreements signed with lower secretarial and support staff by and 31st August every year.

Requirements

1. Should have a degree in Secretarial Studies or a Bachelor of Business Administration and Office Management or Bachelor of Information and Administrative Management or Bachelor of Public Administration plus a diploma in Secretarial studies of Office Secretarial and Management)
   
2. Should have at least three (3) years of secretarial experience gained from a reputable institution.
   
3. Should be able to demonstrate a high ability to observe confidentiality.
   
4. Should have well developed communication skills.
   
5. Should be highly organized and able to work with limited supervision.
   
6. Should be flexible and readily adaptable.
   
7. Should be able to multitask
   
8. Should have good interpersonal relationship skills.
   
9. The applicant should be below the age of 55 years at the time of application.