Assistant Accountant

Plan International

Accounting, Auditing & Finance

NGO, NPO & Charity USh Confidential
1 month ago

Job Summary

Receive and process payment teams in a timely manner and in line with PIU’s policies and statutory requirements, uploading the payments to the financial and banking systems

  • Minimum Qualification:Bachelor
  • Experience Level:Entry level
  • Experience Length:2 years

Job Description/Requirements

Location: Nebbi, Uganda

Company: Plan International


The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

 

ORGANISATION OVERVIEW & ROLE PURPOSE
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. However, this is often suppressed by poverty, violence, exclusion and discrimination, and it is girls who are most affected.

Working together with children, young people, our supporters and partners in more than 70 countries across Africa, Asia and the Americas, Plan International’s purpose is to strive for a just world that advances children’s rights and equality of girls. We support children’s rights from birth until they reach adulthood. We enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

Plan International Uganda’s (PIU) five-year Country Strategy (CS) has been approved for the period 2023 – 2027. Currently, the country programme reaches over 1 million children supported in four Programme Areas (PAs) and an urban programme in Kampala. It has a country annual budget turnover of around €15 million, a growing team of over 300 full time staff. PIU manages a caseload of 33,000 sponsored children and a large and diverse grants portfolio from bilateral and multilateral donors with a strong pipeline and potential of further funding opportunities.The purpose of this role is to support the efficient utilization of resources in a manner that the risks, costs and control considerations are properly balanced in all given situations to ensure accuracy and consistency in accordance with Plan financial policy / procedures and donor requirements. The role provides support to the Country Office by ensuring that all transactions are updated in the relevant Plan International Uganda Systems to enhance the effectiveness of activities that support achievement of Plan International Uganda’s strategy. The incumbent will be responsible for implementing donor compliance at all levels according to Plan International Uganda’s approved policies / procedures and donor requirementsROLE

DIMENSIONS:

The Assistant Accountant provides timely and reliable information, maintains accurate records of financial transactions through establishing accounts and posting transactions in the accounting system for the Country Office


The role involves delivering results from operations in the Country Office with a level of effecting thinking required.The key challenges for this position is working with the guidance of laws and regulations, policies and procedures to deliver work.
  • Timeliness and completeness of accountabilities
  • Supporting staff who fail to adhere to the stipulated financial guideline

Level of contact with children

This position has been classified as “low contact”: Limited interaction with children Key result areas:


KRA 1: Systems Administration

Receive and process payment teams in a timely manner and in line with PIU’s policies and statutory requirements, uploading the payments to the financial and banking systemsReceive payment requests and liaise with the requestor to assist them in verification of the accompanying documentation and submit requests to the PAA for review and approval Initiating payments in the SAP are in line with the approved requestsPrepare and enter Journal entries into SAP for cash receipts and inter-company chargesPrint off the electronically generated payment vouchers that are attached to the payment request & maintained in the corresponding fileIssue remittance advice to the payee confirming payments have been made

KRA 2: Cash & Bank Account Management Support the effective management of petty cash; ensuring its availability, disbursement and accountability for effective support to the area operationsSupport the PAA in collating all the requests from the field offices and refer to the budgets to support the funds request from the country officeDisburse the Petty cash to the various officers, ensure its compliant to petty cash policyPrepare cheques, mobile money and Business on line paymentsRequest for a timely petty cash replenishment in line with the petty cash policySupport the timely preparation of accounts reconciliations, particularly petty cash to ensure cash is available to support the Country Office operationsTrack bank deposits and receipts, ensuring a timely acknowledgement of receipt to the corresponding depositors

KRA 3: Record Keeping & Financial archivesManage the recording keeping and archive of Country Office financial records, ensuring that all documentation is secured confidentially and can be easily retrieved as requiredReview financial documents to ensure completeness and stamp them to verify readiness for filingEnsure all documentation is filed according to PIU’s procedures, organising files so that they are easily accessible and moving outdated files into the archiveOn request, assist with the retrieval of documents making copies if the requestor needs them and taking personal responsibility for ensuring that documents are returned to the correct place after useKeep alert for unauthorised access and inform the PAA in case of problems or concerns

KRA 4: Risk & Compliance Management              
Identification of PIU’s programme area related financial risks and support the development & implementation of risk-management controls and practices:Implement financial processes to enhance compliance with donor expectations by assessing financial documentation prior to disbursements of fundsSupport in the implementation of the actions based on the audits relating to the Country OfficeSupport in all projects and statutory audits; providing the necessary documentation that would be requiredParticipate in inventory stock takes and asset verification at least annuallyMaintain a cheque register with records of all the cheque transaction and place order for a new cheque book when requiredReconcile inter-company charges with the programme area financeROLE REQUIREMENTS:


Qualifications

Bachelor’s degree in commerce, Business Administration, accounting, any other related field.Part professional qualification in accountancy e.g. CPA or ACCA,At least two years’ experience of working in as a Finance Officer / assistant preferably within an NGO.


Leadership Competencies

Myself as a LeaderBehaves in line with our values, bringing energy and commitment to the task of safeguarding girls, children, young people, vulnerable adults and colleagues; constructive and optimistic in facing challenges and change

.Lasting ImpactFocuses effort where it will make the best contribution to PIU’s purpose and strategic goals; takes the initiative to find new and better ways of doing work.
Open & AccountableUnderstands and adheres to the policies, processes, practices and standards relevant to own work; honest and efficient in use of resources, including own time.

Work Well TogetherActs as a good team player, communicating effectively and being open and supportive towards those around them; is aware of the potential impact of their behaviour on others and makes sensitive choices.

Inclusive & EmpoweringCollaborates with team members, colleagues and partners in an active and engaged manner; shares information, experience and ideas with the aim of helping or empowering others.

Skills & KnowledgeTakes responsibility for own performance and development: reflecting, seeking and listening to feedback, learning from mistakes, finding people or resources to help them learn, keeping knowledge and skills up to date.

Critical Business Management Competencies
Good understanding of financial and procurement systems, with a good track record of complying with relevant procedures and controls.
Good analytical skills as required to obtain and process information and numerical data from a range of sources and use the insights gained to inform decisions or communications.
Good digital skills, for instance [name relevant tools/platforms]; ability to use ICT resources to improve work efficiency and effectiveness, whilst working in line with privacy and safeguarding guidelines.
Good understanding of key risk-related policies, procedures and standards, (for instance, good practice in Child and Youth Safeguarding and Protection;
Gender, equality and inclusion; Counter fraud; Safety and Security); solid track record of complianceGood written and spoken communication skills, including in [any required language], with an ability to effectively adjust content and presentation so as to connect with an audience.Experience of leading others with a track record of delegating work effectively, supporting good performance of others and promoting staff wellbeing and motivation.
Critical Technical CompetenciesExcellent computer skills with the ability to work with SAP or other ERPs.Practical experience of bookkeeping and a good understanding of donor funding management.



Location: Nebbi

Type of Role: Fixed Term

Reports to: Programme Area Accountant

Grade: B

Closing Date: 04/11/2022


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