Administration and Human Resource Manager

Job Title: Administration and Human Resource Manager

Location, Juba Head Office

Job Description:

The Administration and Human Resource Manager is a key role responsible for overseeing the administrative functions and managing the human resource activities within an organization. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The role involves handling administrative tasks, recruiting and retaining qualified employees, creating and implementing HR policies, and promoting a positive work environment.

Responsibilities:

1. Administrative Duties:

• Manage and oversee daily administrative operations, including office supplies, maintenance, and facilities.
• Ensure efficient document management and record-keeping systems are in place.
• Handle employee travel arrangements, accommodation, and related logistics.
• Coordinate scheduling of meetings, conferences, and events.
• Assist in budget planning and maintain financial records.

2. Recruitment and Selection:

• Develop and implement effective recruitment strategies to attract qualified candidates.
• Review job applications, screen and shortlist candidates, and conduct interviews.
• Ensure compliance with legal requirements throughout the hiring process.
• Collaborate with department managers to identify staffing needs and develop job descriptions.
• Coordinate onboarding and orientation processes for new hires.

3. Employee Relations and Development:

• Develop and maintain HR policies and procedures, ensuring alignment with legal requirements.
• Provide guidance and support to employees on HR-related matters and address any concerns or disputes.
• Plan and execute strategies for employee engagement and retention.
• Manage performance evaluation processes and facilitate professional development opportunities.
• Implement employee benefit programs and ensure accurate payroll administration.

4. Compliance and Legal Requirements:

• Stay updated with employment laws and regulations to ensure compliance.
• Monitor and maintain employee records, including contracts and confidentiality agreements.
• Prepare reports and documentation required for compliance audits.
• Address any legal or compliance issues as they arise, working with legal counsel if necessary.

5. Performance Management:

• Implement a performance management system to track employee performance and provide feedback.
• Foster a positive and inclusive work environment focused on teamwork and continuous improvement.
• Resolve conflicts or grievances between employees, following established procedures.
• Develop and conduct training programs to enhance employee skills and knowledge.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience as an Administration or Human Resource Manager.
• In-depth knowledge of human resource functions, including recruitment, employee relations, performance management, and compliance.
• Familiarity with employment laws and regulations.
• Strong written and verbal communication skills.
• Exceptional organizational and multitasking abilities.
• Proficiency in HR software and Microsoft Office Suite.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent problem-solving and decision-making skills.

Application Submission.

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Detailed CV and cover letter

Project experience detail (site/type/location/date/budget.)

Educational certificates (scanned).