Records and Registry Officer

New

Uganda Printing and Publishing Corporation (UPPC)

Job Summary

To plan, implement and maintain the records and information management system of UPPC in line with the Corporation’s records and information policy.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description

Uganda Printing and Publishing Corporation (UPPC) is a public corporation established by  the UPPC Act 1992 Cap.30 as a leading printer mandated to provide printing and publishing facilities to government ministries, departments, and agencies, NGOs, private sector organizations and individuals. The Corporation prints and publishes all government legislations, the Uganda Gazette, stationery and other books and documents for public and private sector organisations.

In order to effectively fulfil its mandate and achieve its strategic goals, UPPC invites applications from suitably qualified Ugandan nationals to fill the following position:            

 

REPORTS TO:                   HUMAN RESOURCE AND ADMINISTRATION MANAGER JOB/SALARY SCALE:      UPPC - 06

NO OF POSITIONS:        1 (ONE)

 

RESPONSIBLE FOR:       RECORDS AND REGISTRY ASSISTANT

 

Key Duties and Responsibilities

1.              Develop, support and maintain UPPC records policy and system.

2.              Open, allocate reference numbers and maintain an updated register of the files inventory.

3.              Identifying, collecting and storing information and publications for easy access by authorise decision makers;

4.              Maintain custody of both current & non-current soft and hard records of UPPC.

5.              Organize the Registry and safeguard records as per corporation Rules and Regulations.

6.              Sort, register and file records/dispatch outgoing correspondences/documents as required

7.              Retrieve documents/files, issue and track movement of documents

8.              Carry out file weeding and archiving.

9.              Prepare registry budgets and plans for resourcing

10.          Support the development and maintenance of registries in the various departments.

11.          Perform any other duties as may be assigned from time to time.


QUALIFICATIONS AND EXPERIENCE

1.    An honours degree in Librarianship and Information Science obtained from a recognized institution;

2.    A postgraduate qualification in a relevant discipline is an added advantage.

3.    A minimum of 4 years’ experience in records and information management gained in a reputable organization.

Key Competences

1.                   Records and Information Management;

2.                   Proficiency in ICT/ Computer applications;

3.                   Excellent oral and written communication skills;

4.                   Concern for quality and standards;

5.                   Team Work; and

6.                   Time Management 

 

APPLICATION PROCEDURE

Interested persons who meet the required specifications are invited to apply to:

The Human Resource and Administration Manager Uganda Printing and Publishing Corporation (UPPC),

P.0. Box 33 Entebbe, Uganda.

 

Also  mark   the   envelope   with   the   job   applied   for   in   CAPITAL   LETTERS. Enclose a CV, CERTIFIED copies of academic transcripts and certificates, Postal, Telephone and Email address for both applicant and three professional referees to reach not later than Friday 31st May 2019 by 05:00 pm.

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