Department: Programs Reports to: CoG Operations Director
Line Manages: Monitoring and Evaluation Officer and volunteers Hours: Full Time
POSITION SUMMARY This position is responsible for students’ mentorship programme school partnerships and Human resource development. It is located in Jinja, Uganda.
ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully the individual must be able to perform each of the requirements listed below which are representative of the knowledge, skill, and/or ability required.
THE MAIN DUTIES ARE AS FOLLOWS:
• Overseeing the students’ mentorship programme (50%)
• Schools Partnership development and management (15%)
• Human Resource management (30%)
• Others (5%)
Overseeing the students’ mentorship programme (50%) Supported by Operations Director and working with the Child Mentors, the Coordinator will:
• Take responsibility for effective design, preparation, implementation, management and monitoring of the students’ character development programmes.
• Working with the primary and secondary school mentors, design a coaching programme for the students in line with the school curriculum and students’ needs.
• Track students’ performance and take actions in cases of poor performance through relevant mentorship and follow ups.
• Advise the operations Director on next steps for struggling students and identifying opportunities for them.
• Overseeing the mobile library, reading and book club programmes to harness the reading culture for improved performance across primary and secondary schools.
• Take lead role in setting up SMART mentorship goals for the Child Mentors.
• Review the operating goals and targets with the mentors and develop a monthly report of accomplishments, opportunities and challenges encountered and solved each month in a report to the Operations Director.
• Lead the recruitment of new children to join the programme through following the laid out procedures and criteria.
• Organize regular guardian meetings on health care, education, child development and support.
• Take lead role in the mapping of other mentorship NGOs and private sector partners to enhance the effectiveness of our mentorship Programmes.
• Working closely with the Programs Coordinator support the development and delivery of students’ career guidance training workshops, Holiday Bible school, students’ camps through designing the programme materials and drawing on best practices from within and without.
• Supervise Child Mentors during field work, including ensuring they have the capacity to deliver high quality mentorship activities.
• Lead the development of annual Mentorship programs operational plans, set SMART goals and results areas for all the Child Mentors.
• Working with the administrative Assistant and Child Mentors ensure that the Give Cloud Database is up to date and that the mentors keep updating the students’ pages.
Schools Partnership development and management (30%)
• Build and maintain effective partnerships with all the target schools and ensure we have up to date Memorandum of partnership with all schools.
• Identify and cultivate opportunities to leverage additional support from the schools for our sponsored students.
• Ensure school vouchers are done and submitted to the Administrative Assistant in time for school fees payment within the first 2 weeks of the school term.
Human Resource management (15%)
• Ensure that all the Child Mentors set and achieve SMART weekly goals, annual performance objectives and career development plans.
• Continually support and supervise the Child Mentors through weekly planning and check in meetings, bi-weekly one-on-one line management meetings, field support visits, mid-year and end of year performance reviews.
• Support the team in solving genuine challenges relating to the students and communicate to Director of Operations as necessary.
• Identifying capacity development gaps and designing training programs to enhance mentors’ capacity and performance.
Other responsibilities (5%)
• Other duties as required, including occasional work on weekends and public holidays for which time off in lieu can be taken in consultation with the Director of Operations.
QUALIFICATIONS Education/Years Experience
• Preferred: Bachelors degree in Development studies, Education, Social work or related field.
• 3 years’ work experience in a busy NGO managing high impact intensive programs.
Knowledge, Skills and Abilities
• Commitment to understanding and supporting the vision and mission of Children of Grace
• Compassion and appreciation for orphans and vulnerable children issues
• Superior writing and oral communication skills
• Significant experience in training, mentorship and empowerment programmes
• Experience managing staff, including performance management
• Excellent computer and typing skills and proficiency in Microsoft Word, Excel, Power point
• Ability to analyze problems and make sound operational decisions
• Excellent organizational skills and methodological approach to program management
• Attention to detail and strong project management skills
• Ability to follow through on tasks with minimal supervision
• Ability to be a team player and leader
• Professional attitude and appearance
Person Specifications Individual must be results-orientated, highly self-motivated and have demonstrated analytical skills. The successful candidate will thrive in a multi-cultural environment as part of a rapidly growing and developing organization.