Job Title: Manager Corporate and Board Affairs
Summary of Accountability, Direct Reports and Responsibility:
The incumbent shall be based at the Head Office reporting to the Chief Executive Officer and will be in charge of coordination, preparation, recording, accuracy, timeliness and storage of all Board, Board Packs, Management and Executive Meetings and Meeting packs and artefacts on behalf of the Board and the Chief Executive.
Detailed Responsibility and Accountability of the role:
a) Coordinate the scheduling of all Board, Management and Executive Meetings
b) Liaise with the Chief Executive to schedule Annual General meetings of the shareholders
c) Liaise with all Directors, MANCO and EXCO Members to ensure proper records of engagements and keep track of availability for all scheduled meetings and Board appointments
d) Coordinate with Management and Bayport Group Counterparties for contributions into Management and Board Packs and prepare and compile and share on time standard and quality Board, MANCO & EXCO Meeting packs with all respective meetings stakeholders two weeks before each scheduled meeting, ensuring that all packs are factually correct and of pleasant standard as per Bayport Group required specifications,
e) Record, diarize and follow up on execution and implementation of all Board, EXCO and MANCO resolutions, decisions and directives to ensure that there is proper accountability and oversight and complete implementation of such actions as required by Board, EXCO and MANCO.
f) Ensure the Recording of standard, quality and factual minutes arising out of Board, EXCO and MANCO meetings demonstrating integrity and professionalism before, during and after these meetings and providing a safe and secure auditable archiving solutions that guarantees the safety and integrity of these Minutes with only authorised access once approved as a part of a permanent artifact of the company,
g) Liaise with the Legal Department to have all Board Resolutions properly drafted and filed for timely registration and thereafter escalate registered Resolutions to both the Chief Executive and the Group Leadership. Also ensure that all Registered resolutions are properly referenced and archived for future reference by Management and the Board.
h) Keep tracks and records of details of all Board Members ensuring that they are kept appropriately and in safe customer while ensuring that soft copies of all Board, EXCO and MANCO records are properly back up with the IT department and tested periodically for proper restorability.
Competencies, Experience and Qualifications:
i. Professional Bachelor’s Degree qualification in either Corporate Secretarial Studies or Law Degree. holders of Professional Secretarial Degree and a Diploma in Law will have an added advantage.
ii. A minimum of 10 years of professional formal employment with 5-years’ experience handling Board Secretarial duties and Corporate affairs coordination in a Regulated Financial Institution, preferably a Bank, Microfinance or Credit Institution.
iii. Proven track record in drafting, preparation and recording of Corporation meetings at Board and Executive levels for a period not less than Five (5) Years in a busy corporate institution
iv. Proven levels of professionalism and integrity able to handle all Board, EXCO and MANCO deliberations with utmost confidence and secrecy required of such meetings and deliberations
v. Able to work within very demanding deadlines, delivering all packs, minutes and report summaries within required timelines and flexible enough to work long hours and with a diverse team of people
vi. Team Player able to adopt and adapt working within a multisectoral Country and Group setting
vii. Mature, level headed and sober at all times while in the employement of Bayport Uganda
viii. A clean track record of employment with no conviction for unethical conduct and unprofessional behavior,
ix. Must be actively employed at the time of submission of his or her application and willing to undergo pre-employment background checks before conclusion of recruitment process
A commensurate and competitive compensation and performances-based package will be offered to the best candidate depending on satisfaction of the above requirements, previous performance records and perceived performance during the interview discussions.
How to Apply
Qualifying candidates should submit their detailed application letter demonstrating experiences and competencies, latest updated resume (curriculum vitae) and contact details of current referees together with certified copies of academic certificates and transcripts, copies of previous and current work appointments letters, copies of previous and current confirmation letters, last appraisals and performance feedback document and copy of a current valid employer identification to the undersigned
Send these detailed application document to:
The Managing Director & CEO,
Bayport Financial Services,
Plot 4 Kyadondo Road, Trust Towers, Level I Reception,