Position Title : Human Resources Officer
Duty Station : Kampala, Uganda
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 12 June 2018
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Congo, Cabo Verde, Czech Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana, Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Under the overall supervision of the Chief of Mission (COM), the direct supervision of the Resource Management Officer (RMO) in Uganda and in close coordination with the Human Resources Management (HRM) division at Headquarters (HQs), as well as the Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the successful candidate will be responsible and accountable for monitoring, supporting and coordinating the human resources functions of the mission and its sub-offices.
Core Functions / Responsibilities:
Review and monitor Human Resources Management services in the mission in accordance with the Organization’s HR rules, regulations, policies, procedures and practices and in light of project activities in the Mission.
Supervise the maintenance of personnel files and attendance records of international, national and sub-contracted staff in the Mission.
Facilitate the maintenance and upkeep of the mission’s HR/Training plans, and in conjunction with Security Unit, ensuring staff compliance of all mandatory/recommended security briefings and training.
Coordinate national and international recruitment processes in the mission in close liaison with the RMO and provide support to the mission in filling the appropriate staff vacancy needs, ensuring that relevant recruitment procedures are effectively and swiftly applied and that selected new staff are sufficiently briefed, including through an appropriately updated “Welcome Package”, and able to assume functions at the Mission in a timely fashion.
Ensure timely and regular implementation of the Mission’s Staff Evaluation System (SES) and encourage and provide guidance for the timely completion of the performance management process in line with the organizational deadlines.
In coordination with the RMO, provide verbal and written explanations to Project Managers on staffing and other personnel issues, including leave entitlements/planning and overtime administration. Ensure regular updates to the Mission’s organogram/staffing table and contact lists, including those of sub- offices.
Propose to the management appropriate and effective administrative procedures reflecting the mission's needs. Apply IOM’s Human Resources policies, rules and regulations in the mission.
Coordinate with the RMO HQs, MAC/PAC and the Finance team on issues related to the benefits and entitlements to international staff in the field. Supervise the administration and timely renewal of the visas and/or residence permits.
Monitor the contractual situation and the administration of entitlements of local staff.
Supervise the preparation of the monthly payroll for national staff and sub-contracted personnel and ensure its accuracy and timeliness.
Assist the RMO in the preparation of administrative reports that may be required in coordination with the Heads of Units/Programmes.
Discuss audit recommendations on HR matters and in coordination with the RMO, implement them upon instruction within the HR function.
Keeps abreast of developments in various areas of human resources.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Human Resources, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Experience in human resources management, recruitment, organizational development;
• Experience in field emergency operations;
• High level of computer literacy with experience in HR IT systems and applications; working knowledge of SAP is an advantage;
• Good knowledge of IOM/ UN human resources and financial policies and staff rules and regulations;
• An Advantage will be given to candidates with knowledge in IOM Financial Procedures;
• Excellent organization skills; analytical and creative thinking;
• Working experience in developing countries an added advantage.
Fluency in English is required.
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.