POSITION: FRONT DESK PERSONNEL
ORGANIZATION: LEGACY GROUP
START DATE: IMMEDIATELY
We are looking for a
Receptionist (Front Office Personnel)
to manage our front desk on a daily basis and to perform a variety of administrative
and clerical tasks assigned.
The Front Office Personnel
will be the first point of contact for the company. Our Receptionist’s duties
include offering administrative support across the organization. Welcome guests
and greet guests who visit the business. You will also coordinate front-desk
activities, including distributing correspondence and redirecting phone calls
to the highest quality standards.
You should have a pleasant
personality, as this is also a customer service role. You should also be able
to deal with emergencies in a timely and effective manner, Multi-tasking
and stress management
and flexibility skills are essential for this position.
and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and
Answer, screen and forward incoming phone
Ensure reception area is tidy and
presentable, with all necessary stationery and material (e.g. pens, forms and
brochures in their proper places)
Provide basic and accurate information in person
and via phone/email
Receive, sort and distribute daily
Maintain office security by following safety
procedures and controlling access via the reception desk allowing visitors with
Liaise with supervisor to order front office
supplies and keep inventory of stock
Update calendars and schedule meetings
prepare claim vouchers
Making sure the Chairman and Directors
offices are kept clean and tidy at all times.
Maintenance of office supplies and making order
for more before they run out andoverseeing the pantry and its supplies.
Scheduling Appointments for Directors and
Perform other clerical receptionist duties
such as filing, photocopying, transcribing and scanning
Attend punctually at the office deployed at.
Shall at all times work in a professional
manner and comply with professional conduct guidelines.
Helping all the directors with their document
your whole time and attention to the company
Proven work experience as a
Receptionist, Front Office Representative or similar role in a reputable organization.
Proficiency in Microsoft
Hands-on experience with
office equipment (e.g. Computers, fax machines and printers)
Professional attitude and
Solid written and verbal
Ability to be resourceful
and proactive when issues arise
time-management skills, with the ability to prioritize tasks
Unequalled Customer service
To apply, send your CV and cover letter to firstname.lastname@example.org