Finance officer

Living Goods

Job Summary

Actively manage staff receivable and advances in the accounting system, ensring timely capture of all submitted accountabilities: offsetting these against the respective issued advances.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

About Livinggoods Work

Living Goods works to reinvent how we improve the lives of the under-served. We think big, but operate lean and nimble. We believe community health is critical to deliver universal health coverage and that community health workers are essential because they bring health services to people’s doorsteps.

Partnerships

We also help governments transform community health through mobile phones.  Using the disruptive power of mobile technology, we’ve equipped and deployed 7,500 community health workers across Africa. These community health workers treat common illnesses like pneumonia, diarrhea, and malaria focusing on children and mothers.  They also provide primary healthcare to 6 million people at a fraction of the cost of doctors and nurses.  And they’ve reduced child mortality by 27 percent.

The secret to our success is a winning team.  One that enables people to bring their ideas and creativity to work every day.  If you work well in a dynamic collaborative culture, set high standards, meet challenges with determination and a have a sense of humor, come work for Living Goods!

Committed to Evidence

Living Goods is growing!  We’ve grown 30 percent every year for the past 5 years. We now have 400 Living Goods staff and 8,200 community health workers working in four countries. In three years we will have 1,000 staff across Africa and work with 30,000 community health workers.

We’re growing because we have a winning model and mission: to ensure that every family has high quality health care in their community.  No matter how dense the neighborhood or how remote the village.

Purpose of the position:

We are looking for a Finance Officer to Run routine financial operations: cash handling, system data capture, physical documents management (payment/liquidation vouchers, support documents, etc.), General Ledger modular reconciliations & report extraction.

DETAILED ESSENTIAL RESPONSIBILITIES:

SYSTEMS TRANSACTIONS CAPTURE & POSTING / BOOK KEEPING

Receive requisitions from both internal & external organisational customers within the set departmental timelines: crosschecking them for completeness before acceptance

Correctly input all reviewed transactions (requisitions) into the used accounting system; posting them to appropriate GL account codes and all other system set financial dimensions

Draw system payment vouchers for submitted requisitions, with sufficient support documentation; submitting these for checks & approval to the Department Head within set timelines

Ensure all drawn vouchers are system sequentially numbered and according to the selected payment mode

ENSURE COMPLIANCE & ACCOUNTABILITY FOR ORGANISATIONAL RESOURCES

Actively manage staff receivable and advances in the accounting system, ensring timely capture of all submitted accountabilities: offsetting these against the respective issued advances.  Follow through on staff receivables, advances, and any other reported cash/credit balances to ensure timely clearance of outstanding balances; reporting back responses from RFMs & Staff on communicated balances

Ensure Company tax compliance: that all taxes are withheld, filed & payments timely remitted; drawing monthly Withholding Tax (WHT) schedules for the period from both vendors & consultants

Perform revenue assurance function to ensure all sales proceeds are appropriately banked; following through & recovering unbanked cash balances outstanding on branch statements.  Also following through on external customers like Brac for clearance of unpaid invoices & collecting relevant withholding tax certificates to match made payments with invoiced amounts

Be part of the liaison between the company suppliers, and other departments; Handling the primary Internal finance memos and general communications to all staff e.g. of payments made, financial procedures, audit schedules & general compliance reminders

Ensure that all financial controls associated with the role are fully implemented and functioning effectively

ASSETS / CASH HANDLING & MONITORING

Manage HQ petty cash; drawing petty cash vouchers, presenting them for approval and issuing out payments.  Maintaining a running petty cash replenishment schedule and attending to petty cash spot checks

Manage & review submitted Branch Petty Cash replenishments: maintaining a running excel file for each Branch Petty cash reconciliations.  Also ensure that all branches well manage their petty cash & maintain a file with all original accountabilities for submitted replenishments

Assist the Senior Financial Accountant in Invetory system management & reconciliation of system stock with physical counts as per submitted stock count sheets; timely attending to store managers’ inquiries and system updates at month end

Ensure regular fixed assets register maintenance, following through on asset engraving, asset movements and distribution, serial number recording, asset codes development & monthly depreciation schedules drawing

FINANCIAL DOCUMENTATION PREPARATION & STORAGE

Maintain a proper & clear filing system for all financial & other official documents received: maintaining clear sections for each in the availed cabinet e.g. Audit documents, Tax documents, Organisation Registration Documents, Legal Documents, etc.  Note that scanned soft copies of these should also be maintained

Properly file paid vouchers after attaching respective accountabilities and stamping “paid” & “posted” on each page of each complete document.  All files must be well labled with the sequencial voucher numbers indicated for easy document retrial

Maintain files with current and complete Vendor and Customer information including Registered names, bank information, contact persons and adrresses – even staff information (names, contacts, TIN, NSSF number, bank details, joining & exiting dates, etc); ensuring quaterly reviews and updates

MODULAR RECONCILIATIONS & AUDIT SUPPORT

Participate in end month bank/cash reconciliations; taking responsibility of especialy Mobile Money & Petty Cash accounts reconciliations

Assist in the preparation for annual audits and special audits as required.  For the external annual audits, a docket for your responsibility areas will be issued to you for reference – where you will be expected to periodically monitor & reconcile assigned GL Accounts listings to the periodic ending GL account balances

Do monthly system reconciliation of both HQ & Branch Petty cash; ensuring end period cash balances match with physical cash in the safe

MODULAR REPORT EXTRACTIONS

Regularly extract & share system reports for internal customers like staff receivables statements; being able to explain these to ensure understanding by recipients

Extract & share external customers like Brac & CHPs; and reconcile and follow through outstanding receivables & reconcile any variances/disputes raised: also collecting WHT certificates where required

Extract & share vendors report / statements indicating periodic engagements; using these to clear any sent through queries, but also ensuring timely clearance of payables.  Wherever required, these should be used to reconcile with vendors’ received statements

Periodically pull out assigned modular reports; reviewing these and working through listings that rightly support the periodic ending GL account balances

 Qualifications:

Bachelor’s degree in Business Administration, Commerce, Accounting, Statistics and Any related degree

Please get the details of the Jobs above, how to apply and more information about us from our Website: www.livinggoods.org/careers. Please apply only through this site.

Our current job openings are displayed on our website, where you can search for open positions and apply directly.  Living Goods does not offer any positions without an interview and never asks candidates for money.  If you are asked for money, we strongly recommend that you do not respond and do not send money or personal information.

Share Job Post

LOGIN TO APPLY NOW