Genius Hub is a recruitment Firm that specializes in talent search and placement of highly skilled individuals. We are looking for a highly motivated and knowledgeable individual for our client as a Finance Manager
Our client operates a project in the agricultural sector and is a centre for development and innovation. We are looking for a self- motivated and qualified Finance Manager with experience in the same field. The main duties and responsibilities of the Finance Manager will include the following;
Work plans and Budgeting
§ Ensure that budgets are prepared based on realistic prices, donor guidelines and organisational principles.
§ Ensure accurate computations in the budgets.
§ Ensure that budgets comply with the donor requirements.
Monitoring project financial expenditure
§ Prepare accurate and timely monthly & quarterly budget vs actual (BvA) expenditure monitoring reports; share them with Chief of Party (COP) and Chief of Operations (COO).
§ Provide recommendations for budget alignments and identify any problems of accounting & compliance and take corrective action.
§ Liaise with the Financial Controller on submission of monthly expenditures incurred and other technical financial matters.
§ Produce financial reports and analysis for submission and to management for use at quarterly review meetings
§ Produce annual financial narrative report for submission to the donors.
Cash flow Planning & Management
§ Manage forecasting of cash inflows and outflows to ensure availability and sufficiency of cash funds for smooth running of all project activities
§ Ensure that cash transfer requests and the donors are timely and are according to approved project budgets and donor format.
§ As part of the monthly/quarterly financial reporting, prepare an overview of funds available against expected expenditure in the following month/quarter.
Technical support to Field Offices
§ Ensure that quarterly program advances are based on approved work plan and budget, computed correctly, are within the allocated quarter, and are requested in a timely manner.
§ Follow-up timely submission of accountabilities by field offices and review them for authenticity, accuracy and completeness
§ Carryout periodic visits to the field offices to provide onsite technical guidance & support in terms of completeness and accuracy of accountability requirements as per established financial policies.
Technical support in management of grants jointly with Grants Staff
§ Ensure that program advance payments to partners are computed correctly, and are according to signed partnership agreements.
§ Follow-up timely submission of accountabilities by partners and review them for authenticity, accuracy and completeness.
§ Maintain proper & accurate records of matching grants
§ Liaise with project staff (experts, managers) to seek for, and ensure adequate records of investment leverage attained from partnership grants.
§ Carryout periodic visits to partners to provide onsite technical guidance & support in terms of completeness and accuracy of accountability requirements in compliance with signed partnership agreements.
Coordinate Financial Transactions
§ Review payment requests presented for compliance with procedures and availability of budgets.
§ Supervise processing all approved payments presented through Cash, Cheques or on line payment.
§ Review accountabilities submitted ensuring; authenticity, accuracy and completeness.
§ Supervise maintenance of proper books of accounts including; cash books, vouchers, receipt books, fixed assets register.
Coordinate and Manage Annual Statutory Audits
§ Coordinate pre-audit review of accountabilities together with the Finance Controller.
§ Ensure accurate preparation of financial accounts to be audited.
§ Coordinate planning and execution of annual statutory audits including meetings with external auditors reviewing audit engagement letters, carrying out audits, receiving management letters.
§ Follow up with external auditors to ensure timely performance of audits
§ Support the audit process by providing required information and inputs.
§ Review audit reports and management letters to identify issues for follow up and ensure they are resolved.
§ Ensure statutory compliance including submission of monthly returns and payment thereof NSSF, PAYE and WHT
§ Liaise with URA on tax matters, obtaining income tax exemption and other relevant statutory requirements.
§ Conduct annual tax filling.
§ Be up to date on all tax and finance related legal requirements.
§ Implement recommendations from annual audits related to improving the internal control environment related to organisation funds management
§ Conduct frequent cash counts and ensure the same is taking place at field locations
§ Ensure adequate checks and balances to safeguard organisational funds
§ Set up a system to ensure tight management and control of petty cash advances to staff
Staff Management and Supervision
§ Supervise the Senior Finance Officer (SFO), and Finance Officer (FO)
§ Hold regular discussions with SFO and FO on work planning, work performance and feedback on performance.
§ Ensure that periodic performance targets for the SFO and FO are set and that they are periodically appraised.
Supervise the Finance & Admin Assistants (FAAs) jointly with Grants & Admin Manager
§ Hold regular discussions with FAAs on work planning, work performance and feedback on performance.
§ Ensure that periodic performance targets for the FAAs are set and that they are periodically appraised.
Other Technical Support Required
§ Support the HR Team in preparation and review of monthly staff payroll.
Reporting skills, Great Interpersonal Relations skills, Ability to multi-task and make quick decisions, Strong analytical and problem solving skills, Honesty and high level of integrity, Ability to work with minimal supervision, Knowledge of proper bookkeeping and inventory management, Analytical mind with ability to make accurate mathematical computations.
§ Bachelor’s Degree in Finance /Commerce/Accounting Required. MBA or equivalent preferred;
§ 5 years’ experience in the field of finance or strategic planning and analysis or similar;
§ At least 3 years’ experience as manager/head of finance department in an organization;
§ Must have at attained ACCA or CPA or in final stage;
§ 5 years’ experience managing projects including project development, implementation, reporting, schedules, and risk management;
§ Experience analyzing information and/or data, developing recommendations and solutions, and effectively communicating recommendations to management;
§ Highly proficient with Microsoft Office products including Word, Excel, PowerPoint;
§ Experience and competence of using accounting software like Tally, or other financial management tools to work more efficiently and reduce time is critical;
§ Ugandan nationality;
Interested applicants should send their applications, CVs and academic documents in one pdf to firstname.lastname@example.org not later 15th MARCH 2020 for the attention of the Recruitment Director. Please Quote Reference GH2020/001.