Kampala Full Time Government
USh Confidential
1 month ago

Job Summary

Support transaction processing for both staff and vendors and making sure that outstanding issues relating to payments are resolved.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

 FINANCE ASSISTANT

The Need

International Justice Mission (IJM) Uganda is working to develop partnerships with the government and other agencies to build capacity for the public justice system and to provide justice for survivors of Gender Based Violence (GBV). IJM Kampala is specifically working to address property grabbing as a form of economic GBV but is currently broadening the scope of work to include other forms of GBV in Uganda.

As the Finance Assistant, you will support the Kampala field office Accountant and the National Director of Finance to ensure financial records are supported and are accurate and easily accessible.

This position is based in Kampala, Uganda and reports to the IJM Accountant.

 Responsibilities
  • Support transaction processing for both staff and vendors and making sure that outstanding issues relating to payments are resolved.  
  • Monitor staff advance account and ensure staff advance accounts are reconciled periodically.
  • Support preparation of cash and bank journals and making sure that all supporting documents are attached. 
  • Support review of staff requests and delivery for approval by the Field Office Director or National Director. 
  • Correct, process and reconcile a wide variety of accounting documents such as invoices, departmental costs, employee reimbursements, cash receipts, vendor statements, and journal vouchers; review and code financial information.
  • Prepare and process documents to disburse funds, make deposits and bank transfers and prepare reports; compile and review information for accuracy; and maintain records. 
  • Petty cash Management.
  • Supports the accountant in preparation of the Monthly e-Finance Packet.
  • Supports the accountant with posting transactions into QuickBooks.
  • Maintains a complete filing system of all payments made and corresponding supporting documents.
  • Photocopying, scanning, filing and other clerical duties.
  • Performing finance related errands.
 Development
  • Participate in IJM programs regarding professionalism and Christian spiritual formation.
 Key Working Relationships

Internal

  • This position is responsible for cultivating and maintaining good working relationships with all IJM staff.

External

  • Close collaboration and coordination with IJM vendors/service providers. 

 

Travel Requirements
  • This position requires limited travel to the project area during work hours.
 Required Skills and Experience
  • Bachelor’s degree in Accounting, Business administration or related fields.
  • Knowledge of double entry principles of accounting and best management practices.
  • Experience or training in NGOs Finance work.  
  • Meticulous with an attention to details.
  • Proficient in MS Office applications (Excel, Words etc.).
  • Knowledge of accounting software especially QuickBooks.
  • Knowledgeable in procurement.
  • Knowledge in petty cash management procedures.
 Critical Qualities
  • Mature Christian faith as defined by the Apostles’ Creed.
  • Passionate commitment to IJM’s mission and values.
  • Professional in demeanor, appearance, writing and oral communication.
  • Works well under stress with a sustained positive attitude.
  • Exceptionally high level of honesty and integrity.
  • Intelligent, organized, creative and proactive problem solver.
  • Ability to cooperate effectively in a multi-cultural environment.
  • This position requires a commitment to, understanding of and compliance with IJM’s Mission, core values, and all IJM-related policies. 

 

The Mission 

To protect the poor from violence by rescuing victims, bringing the criminals to justice, 

restoring survivors to safety and strength, and helping local law enforcement build a safe future that lasts.

 

Send Job Application Form, Resume, Cover Letter & Statement of Faith*

 

By E-mail (preferred method):

ugandarecruiting@ijm.org 

 

By Mail:

International Justice Mission

Attn: Human Resources

P.O. Box 502

Ntinda, Kampala, UGANDA

 

By Hand:

International Justice Mission

Attn:  Human Resources

Plot 15 Suuna Road, Ntinda

Kampala, UGANDA

 

*What is a statement of faith?

A statement of faith should describe your Christian faith and how you see it as relevant to your involvement with IJM. The statement can either be incorporated into the cover letter or submitted as a separate document and should include, at a minimum, a description of your spiritual disciplines (prayer, study, etc.) and your current fellowship or place of worship.

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